HR Specialist; Title

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION. This National Guard position is for a HR SPECIALIST (Title
5), Position Description Number T5931000 and is part of the OK Human Resources Office ANG, Oklahoma National Guard.

This position is located in the JFHQ-State Human Resources Office (HRO).

EMPLOYEE BENEFITS:

Advises and counsels management, employees, annuitants, and family members of deceased employees by interpreting, applying, and explaining retirement and insurance laws, regulations, and policies on available retirement insurance benefits, death benefits, entitlements/options.

Researches and interprets appropriate regulations to provide advice to employees concerning reinstatement of insurance, conversion of life insurance and features of the programs and options associated with retirement. Assist employees in the preparation of retirement applications and related documents and forwards to the Army Benefits Center Civilian (ABC-C). Determines type of separation and completion of eOPF maintenance for documents.

Maintains a current knowledge of legislative development, agency reorganizations and other pertinent activities that may have an impact on management and employees. Provides technical guidance and assistance in the development and implementation of benefit program changes and open seasons. Determines entitlement to retirement annuities, eligibility for continuation of life and health insurance.

Provides technical advice to personnel on a variety of programs such as health and life insurance and Thrift Savings Plan (TSP). Develop and process termination memorandums. Compose termination memorandums (30-day notice) in compliance with formats contained in the correspondence regulation for non-retention, mandatory removal date (MRD), mandatory separation date (MSD), medical disqualification, age 60, etc.

Monitors and ensures the Federal Employees Compensation Act (FECA) program is properly publicized and supervisors are provided the appropriate guidelines for use of the program. Ensures prompt submission of claims and medical documents.

INFORMATION SYSTEMS (HRIS):
Provides technical assistance and guidance to supervisors, leadership, and various staff members in the operation, maintenance, and capabilities of various Human Resource Information Systems (HRISs) such as automated personnel systems, automated records management systems, case management systems, personnel records applications, HR In-Processing via virtual platforms, and virtual personnel services.

Directs and monitors operation and maintenance of the local personnel system. Analyzes quality control queries, Personnel/Payroll data reconciliations, and rejected data entries from reports. Reviews daily products to determine trends, identify problem areas, and recommend modifications, additions, or deletions of products. Establishes schedules to meet personnel system requirements.

Responsible for daily pick up, distribution, and analysis of print products to ensure they conform to requirements and meet quality standards. Conducts compliance review and submission of Position Organization Address (POA) and Organizational Hierarchy (OH) changes to National Guard Bureau (NGB). In accordance with published guidance, verifies that system enhancements and system patches are working properly.

Provides training to familiarize HRO staff, HRO remotes, and supervisors with the HRIS. Advises applicable personnel of any updates for coding, system transactions, and maintaining system security. RECRUITMENT AND PLACEMENT:
Advises and supports State managers, supervisors, and the Human Resources Officer on recruitment and placement matters for a variety of professional, administrative, technical, and clerical occupations.

Plans for and administers the merit promotion and recruitment/ placement program. Educates commanders, managers, and supervisors on a wide range of programs, regulations, and policies regarding hiring of federal employees. Responds to inquiries and provides recommendations to resolve complex interrelated HR issues regarding recruitment and placement matters from the serviced workforce and coordinates with NGB-HR as required.

Attends national recruitment and placement workshops. Reviews and verifies determinations made by lower graded staffing specialists, processing requests for personnel actions and recruit to fill actions. Evaluates work processes, provides training, and ensures accuracy and applicability according to…