Program Manager

University Circle is one of the largest employment drivers in the state of Ohio. With strong anchor institutions and an abundance of arts & cultural, non-profit, as well as private sector and small businesses, there may be an opportunity waiting for you here in University Circle.

University Circle Alliance (UCA) is the steward, advocate, and convener for one of the nation’s most dynamic urban neighborhoods. Home to world-class educational institutions, healthcare systems, arts and cultural organizations, businesses, and neighborhoods, University Circle is where innovation, opportunity, and community converge.

University Circle Alliance works to strengthen the district through place management, public safety partnerships, community engagement, planning, public space activation, economic development, and strategic initiatives that enhance quality of life for residents, workers, students, and visitors. While we manage the place itself, we are responsible for fostering a sense of belonging that extends beyond our formal boundaries. Our values are Collaboration, Community, and Character.

University Circle Alliance / Posted October 28, 2026

Department: President’s Office
Reports to: Director of Advancement
Status: Full-time (Exempt)
Salary Range: $50,000 - $60,000

The Program Manager for the department provides critical administrative and programmatic support for UCA’s fundraising activities, donor communications, stewardship, and grant applications. This person will report to the Director of Advancement, working closely with various internal teams, donors, grantors, sponsors and other stakeholders. This individual serves as a key point of contact for grant-related inquiries, providing responsive and professional support to staff, donors, and community partners.

They will be responsible for coordinating meetings and events, managing schedules and deadlines, maintaining databases and tracking systems, and supporting organizational recordkeeping and reporting requirements.

The successful candidate thrives as part of a team that values integrity, open communication, and empathy. They will bring an eagerness to learn, a strong attention to detail, a willingness to take ownership of tasks both big and small, and an ability to remain flexible and adapt to change.

• Create and maintain a master grant and sponsorship tracking system, monitoring Final date to receive applicationss, submission status, reporting requirements, funding timelines, and overall progress for each pledge, grant and sponsorship opportunity.
• Maintain accurate and up-to-date donor contact records, including donor profiles, communication histories, giving records, and engagement activities.
• Manage the annual giving campaign calendar and tracking systems, monitoring donor engagement, contributions, campaign progress, and achievement of fundraising goals.
• Manage gift processing, including gift entry, financial reconciliation and reporting, and gift acknowledgment.
• Manage and produce all donor mailing and recognition listings.
• Support the Philanthropy team’s production of reports, queries, lists, exports, and coding to facilitate donor relations and stewardship.
• Manage the full grant lifecycle, tracking deadlines and collaborating with the finance team to monitor grant budgets.
• Coordinate special fundraising events and donor appreciation gatherings. Manage event logistics, vendor relations, and volunteer coordination.
• Maintain accurate records of donor interactions, event attendance, and grant submissions in fundraising database.
• Collaborate with all other departments to gather data for grant reporting and promotional materials.
• Perform…