PCI Vehicle Coordinator

WSP is currently initiating a search for a Vehicle Coordinator for our Power Constructors, Inc. (PCI) sector for our Austin, Texas location. This position will have the ability to work remotely from any mutually acceptable location. This position may be up to 100% travel.

WSP brings global expertise in power delivery, power generation, and program management—anchored by the acquisition of POWER Engineers, Inc. TRC Companies have now joined WSP, deepening our power practice and expanding our energy advisory and intelligent grid services. We're partnering with clients to shape how energy systems evolve around the world—and we need your help.

Coordinator is responsible for supporting field personnel and company fleet operations by ensuring vehicle compliance, equipment readiness, driver safety, and effective coordination with fleet, maintenance, shipping, and telematics providers. This position serves as a key liaison between field employees, fleet management, and vendors to ensure company vehicles and resources are properly assigned, maintained, and operational. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast‑paced environment.

Contributes to team performance by supporting field documentation, data collection, sample integrity, and adherence to safety protocols. Supports continuous service delivery improvement through hands‑on work, proactive communication, and development of job‑specific technical skills.

• Contact new hires to initiate the Motor Vehicle Record (MVR) process and verify driver eligibility in accordance with company vehicle policies.
• Submit and track all fleet‑related paperwork, including truck assignments, billing documentation, and new vehicle orders.
• Maintain accurate records of vehicle assignments, driver information, and fleet documentation.
• Serve as the primary point of contact between fleet management, field personnel, and company stakeholders to ensure timely communication and support.

• Coordinate with maintenance vendors and repair facilities to ensure required documentation is submitted and vehicle repairs are completed in a timely manner.
• Monitor fleet condition and support vehicle maintenance scheduling as needed.
• Work with shipping companies to coordinate vehicle transportation, ensuring vehicles arrive at designated locations on schedule and ready for project deployment.

• Monitor telematics systems and ensure all devices are functioning properly.
• Review telematics footage and reports to identify driver violations and unsafe driving behaviors.
• Conduct driver coaching and training related to identified violations, company policies, and safe driving practices.
• Support compliance with all applicable traffic laws and company safety requirements.

• Order and distribute fire‑rated (FR) clothing, safety equipment, and other required field gear.
• Purchase and maintain inventory of field equipment necessary for operational success.
• Track and maintain records for equipment and gear assignments.

• Assist drivers and field personnel with mobile applications and technology platforms, including Samsara and Holman systems.
• Provide ongoing support and troubleshooting related to fleet applications and telematics technology.
• Respond to fleet and field personnel requests to ensure operational needs are met efficiently.

• High School Diploma , equivalent diploma, or demonstrated proven equivalent experience.
• Minimum of 5 years of relevant post‑education experience in field services or technical site support.
• Str…