Office Administrator

Guildmore Facades & Cladding is looking for a proactive and highly organised Office Administrator to join our growing team based at our Head Office in Bromley.

This is an excellent opportunity for someone with strong administration skills who enjoys working in a fast-paced environment and supporting both office and commercial operations within a successful construction business.

As an Office Administrator, you will provide efficient and effective administrative support across office, project, and commercial functions within the Facades & Cladding Business Unit.

You will play a key role in supporting the day-to-day running of the business through office administration, invoice processing, purchase order management, and maintaining key business records and trackers. The role will involve close collaboration with project teams, commercial departments, and senior management.

Key Responsibilities Commercial Administration

• Process and manage invoices accurately and efficiently.
• Raise and issue purchase orders in line with company procedures.
• Upload and maintain contract documentation on SharePoint.
• Attend and take minutes for Commercial Meetings, CTRMs, BUPRs, and other business meetings.

Office & Project Administration

• Collate weekly scaffold inspections.
• Collate weekly Site Manager reports.
• Maintain weekly staff whereabouts trackers.
• Maintain records of monthly fire drills.
• Carry out Asite administration duties.
• Order uniform for new starters.
• Assist with monthly credit card reconciliations.
• Support with printing board reports and presentations.
• Provide general ad hoc administrative support.
• Provide holiday cover for the Senior Office & Administration Manager.
• Maintain confidentiality and professionalism at all times.

Skills & Experience

• Previous administration experience within a busy office environment.
• Excellent administration and communication skills.
• Strong computer literacy, particularly in Microsoft Office applications.
• Good standard of education.
• Experience with in construction or commercial administration is desirable but not essential.

What We Offer

• Full training and ongoing professional development.
• Opportunities to expand skills across commercial systems, compliance, and operations.
• Supportive, collaborative, and professional working environment.
• Opportunity to grow within a successful and expanding business.