Purchase Ledger Clerk

Purchase Ledger Clerk

Optimised Care is a growing private healthcare provider delivering specialist-led, patient-focused care from The Bromsgrove Hospital.

We provide access to experienced consultants and specialist services across a range of clinical areas, with a strong focus on delivering high-quality care and an excellent patient experience.

As Optimised Care continues to grow, we are looking for an experienced Purchase Ledger Clerk to take ownership of the purchase ledger while also supporting the sales ledger and wider finance function.

This is a hands-on role for a Purchase Ledger Clerk who doesn't simply process transactions, but takes responsibility for making sure the ledger is accurate, reconciled, up to date and operating effectively.

The Role

As a Purchase Ledger Clerk, you will take day-to-day ownership of the purchase ledger, ensuring invoices, payments, reconciliation's and supplier accounts are accurately maintained.

The successful Purchase Ledger Clerk will be responsible for investigating and resolving invoice queries and payment disputes, preparing payment schedules for approval and processing authorised payments through online banking and Xero.

The role will also involve supporting the sales ledger, including raising invoices, monitoring outstanding balances and carrying out credit control to ensure all revenue is invoiced accurately and on time.

We are looking for a Purchase Ledger Clerk who is confident working independently, can manage competing priorities and is prepared to ask, "Is there a better way of doing this?"

Where a process doesn't exist, you will be expected to help develop one.

Key Responsibilities

As the Purchase Ledger Clerk, you will be responsible for:

Taking full ownership of the purchase ledger and ensuring it remains accurate, complete and up to date

Processing purchase invoices accurately and in a timely manner

Matching invoices against relevant documentation and investigating discrepancies

Reconciling supplier statements and resolving outstanding items

Dealing confidently with supplier invoice queries, payment queries and disputes

Investigating discrepancies and working with suppliers and internal teams to reach resolution

Maintaining accurate supplier records

Ensuring invoices are correctly coded and processed in accordance with accounting procedures

Preparing regular payment schedules for review and sign-off

Processing approved payments through online banking and Xero

Ensuring payments are allocated and recorded correctly

Monitoring outstanding invoices and identifying issues requiring action

Maintaining appropriate audit trails and supporting documentation.

Sales Ledger & Credit Control

The Purchase Ledger Clerk will also support the sales ledger and credit control function, including:

* Raising sales invoices accurately and within required timescales

* Ensuring all revenue is invoiced correctly and promptly

* Reviewing the sales ledger for outstanding and overdue balances

* Carrying out credit control and following up outstanding payments

* Dealing with customer invoice queries and payment disputes

* Investigating discrepancies and ensuring corrections are made promptly

* Reconciling customer accounts where required

* Working closely with internal teams to ensure all chargeable services and revenue are captured and invoiced

Finance & Process Improvement

The Purchase Ledger Clerk will also play an important role in improving the wider finance function.

Responsibilities will include:

Ensuring correct accounting procedures and internal controls are consistently followed

Maintaining accurate and organised financial records

Identifying gaps or weaknesses in existing processes

Thinking proactively about how processes can be improved

Where no process exists, helping establish a clear and effective process

Identifying opportunities to improve efficiency, accuracy and financial controls

Supporting the wider finance function with reconciliation's, reporting and ad-hoc accounting duties

Assisting with payroll-related processes where required

Maintaining confidentiality when dealing with financial and employee information

About You

We are looking for a Purchase Ledger Clerk who is comfortable taking ownership and responsibility rather than simply completing tasks.

You will be organised, methodical and highly detail-focused, with the confidence to investigate problems rather than allowing discrepancies or queries to remain unresolved.

The successful Purchase Ledger Clerk will ideally have:

* Previous experience as a Purchase…