Administrative Assistant

Led by dynamic owner Joe Gurrera (and his commitment to superior quality) Citarella has grown from a respected NYC fish market into a full-scale, Ultimate Gourmet Market with locations across New York City, the Hamptons, and Greenwich, Connecticut.

A family-run business, we're driven by a passion for great food. We delight customers with the finest selection of fresh seafood, prime, dry-aged beef, chef-prepared specialties and handcrafted pastries, international cheeses, imported groceries, and more. Join our team of seasoned professionals and become a part of the fabric of the New York food scene.

The Administrative Assistant is an integral part of the Kitchen operations supporting daily organizational tasks and administration. They will be a key partner to the managers and local staff to support department efficiencies and communication. The Administrative Assistant will work directly with the Executive Chef and Department Managers on key tasks including timekeeping, scheduling, attendance, and written communication.

Role and Responsibilities

The Administrative Assistant is an integral part of the Kitchen operations supporting daily organizational tasks and administration. They will be a key partner to the managers and local staff to support department efficiencies and communication. The Administrative Assistant will work directly with the Executive Chef and Department Managers on key tasks including timekeeping, scheduling, attendance, and written communication.

• Daily employee file maintenance, uploading all documentation into the ADP profiles.
• Answering calls from employees and communicating any scheduling changes to management.
• Monitors scheduling best practices and ensuring accurate time keeping records for payroll processing.
• Act as a liaison with the general staff to escalate employee needs to management.
• Ownership of Harassment Training compliance program including certification tracking and distribution within department.
• Support documentation process for processes and procedures for the leadership team
• Write and/or review all department communications to monitor accuracy, grammar and messaging.
• Responsible for tracking PTO, attendance, and probationary period infractions.
• Lead the recruitment coordination process including interview scheduling, trails, feedback to the Recruiters and offers.
• Support new hire induction planning and welcoming including locker assignments, facility tours, daily schedule, etc.
• New hire performance tracking and probationary period monitoring.
• Identify organizational/administrative gaps within the department and propose solutions to correct them.
• Any other ad hoc duties that may be required by the company.

Important Disclaimer Notice:

The described functions are among the essential job functions for this position but are not exhaustive of the essential functions of the job or of the tasks that an Associate may be required to perform. Associates may be assigned additional responsibilities as necessary. The employer reserves the right to revise this job description at any time and to require Associates to perform other tasks as circumstances or conditions of its business, competitive considerations, or the work environment change.

Qualifications and Education Requirements

• 1 - 3 years of experience in an administrative role
• Culinary knowledge
• Federal, State and Local knowledge of compliance laws
• Previous experience using an HRIS platforms
• Experienced in Microsoft suite (outlook, word, excel, power point)
• Bi-lingual in English and Spanish a plus
• Ability to work in a fast-paced environment
• Excellent written and verbal communication

Include shift schedule

Not Included

Include budgeted hours

Not Included