Project Coordinator, Office

Position: Project Coordinator, Central Office;
Position Information NY HELPS:
No55-b/c Eligible:
No

Agency:
Mental Health, Office of

Title:

Project Coordinator, Central Office;

Occupational Category:
Other Professional Careers Salary Grade: NS Bargaining Unit: PS&T - Professional, Scientific, and Technical (PEF)
Salary Range:
From $115858 to $141740 Annually

Employment Type

:
Full-Time Appointment Type :

Temporary

Internship:
No Jurisdictional Class :

Non-competitive Class

Travel Percentage : 50%
Schedule Workweek :
Mon-Fri Hours Per Week : 37.5

Workday From : 8 AM To : 5 PM Flextime allowed? :
No Mandatory overtime? :
No Compressed workweek allowed? :
No Telecommuting allowed? :
Yes Location County :
Bronx Street Address : NYS Office of Mental Health :
City :
Bronx State: NY Zip Code: 10461

Job Specifics Duties Description :
The Project Coordinator will, applying a wide range of specialized knowledge, skills, abilities, tools and techniques, work with agency executive sponsors to serve as the primary point of coordination for all involved entities and stakeholders critical to the success for the EHR project. Such stakeholders include but are not limited to:
Procurement and Contract Specialists, EHR RFP vendors, consulting specialists, information technology specialists, data and database analysts, large scale EHR vendors, and any and all relevant internal and external entities involved in the larger EHR procurement and implementation effort. The Project Coordinators will be responsible for the coordination of all stakeholders, schedules, and project schedules for the procurement, development, and implementation of the Office of Mental Health’s Electronic Health Record (EHR) Transformation Project.

Duties will include, but are not limited to, the following:
• Leadership and Team Management:

- Lead and manage a multidisciplinary team of staff responsible for implementing the statewide Electronic Health Record (EHR) system at multiple hospital sites in a specific region.

- Provide guidance, support, and direction to team members throughout the implementation process.

- Foster a collaborative and positive team environment, ensuring effective communication and coordination among team members.

- Conduct regular team meetings to discuss progress, address challenges, and provide updates on project milestones.
• Onsite Readiness Assessment:

- Conduct thorough readiness assessments at each hospital site to evaluate their preparedness for EHR implementation.

- Identify potential barriers, challenges, and risks that may impact the implementation process.

- Collaborate with hospital stakeholders to develop strategies and action plans to address identified gaps and ensure readiness.
• Staff Onboarding and Training:

- Oversee the onboarding process for new team members, ensuring they receive appropriate training and orientation to the project and their roles.

- Coordinate with hospital staff to facilitate the onboarding of their personnel involved in the implementation process.

- Develop and deliver training programs for both the implementation team and hospital staff, ensuring they are equipped with the necessary knowledge and skills to effectively utilize the EHR system.
• System Refinement and Gap Analysis:

- Collaborate with hospital staff and technical teams to refine the EHR system based on specific hospital requirements and workflows.

- Conduct gap analysis to identify areas where the EHR system may not fully meet the needs of the hospital or where additional customization is required.

- Work closely with technical teams to address identified gaps and ensure the system is tailored to meet the unique needs of each hospital.
• Risk Mitigation:

- Identify potential risks and challenges that may arise during the implementation process and develop risk mitigation…