Administrative Assistant- NASA GRC

Since our inception, Fed Sync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges.

At Fed Sync, people matter - both to us and to our clients.

The successful candidate will provide high-level administrative support for three key meetings involving Directorate-level management and possibly Center leadership. This half of the position is aligned within the Facilities, Test, and Center Operations Directorate. The position will also provide administrative support to facilitate the day-to-day operations and mission requirements of the Environmental Management Division.

This position requires a highly organized, professional, and detail-oriented individual who can independently manage a variety of administrative and secretarial responsibilities while providing responsive support to NASA management and customers. The successful candidate must be able to manage competing priorities, exercise sound judgment, maintain confidentiality, and consistently produce accurate, polished, and professional work products.

Work involves managing office operations, independently carrying out a variety of administrative, secretarial, and clerical assignments, coordinating meetings and schedules, preparing and processing correspondence, maintaining records, and assisting customers with matters related to the mission and daily operations of the supported offices.

• Appointment and Schedule Services
• Visitor Services:
  Process badge requests for non-foreign visitors
• Correspondence and Records Management Support:
  Produce a high volume of correspondence for Environmental Management Division
• Mail Services/Information Delivery:
  Distribution, update mail slots, and mail out packages at the Shipping and Receiving Facility
• Office Supply Inventory and Restocking:
  Submit orders through micropurchasing tool, tracks status, and communicates to end users
• Time and Attendance Coordination:
  Send friendly reminders to customers to complete their timesheets, respond to actions, and to take mandatory training in SATERN
• Team and Collaboration Portal Support:
  Manage Teams and SharePoint sites
• Performance Management Support:
  Coordinate and schedule performance reviews three times per year
• Move Coordination
• Data Entry Support:
  Enter, update, and maintain information in NASA and organizational systems, including EVAMS, DRT, JIRA, Micropurchasing, Event Portal, and other applicable systems.
• Meeting and Event Support Services:
  Coordinate logistical and administrative requirements for meetings, events, and organizational activities.
• Travel Support:
  Provide administrative support for travel requests, arrangements, documentation, and related requirements.
• Small Purchase Support:
  Submit purchase requests to the Business Unit, track status, and communicate to end users
• IT Support:
  Unsubscribe equipment, purchases software, and process yearly subscriptions

• Provide comprehensive administrative and meeting support for the Facilities Utilization and Readiness Review Board (FURrB), Facility Management Review (FMR), and Risk Management meetings.
• Schedule meetings, reserve appropriate location meeting locations, and distribute invitations and meeting informations.
• Maintain meeting distribution lists and ensure appropriate stakeholders are included.
• Develop and distribute meeting agendas and coordinate agenda updates.
• Collect, consolidate, format, and distribute presentation materials and supporting documentation.
• Coordinate meeting logistics and provide audiovisual support, including operating equipment and troubleshoot routine issues during meetings.
• Track attendance, decisions, action items, assignments, and follow-up requirements.
• Capture and prepare highly accurate, clear, concise, and professionally formatted meeting minutes for senior-level meetings.
• Review meeting minutes for completeness, accuracy, grammar, spelling, formatting, and clarity prior to distribution.
• Maintain meeting records and ensure required follow-up actions and documentation are appropriately tracked.
• Review, format, and edit time-sensitive correspondence for accuracy, grammar,…