Administrative Assistant Assistant Book Keeper Part Time

Overview

Company Overview:
We are a busy growing structural steel company specializing in commercial and industrial steel fabrication. Our team takes pride in delivering high-quality projects with integrity and precision. We’re looking for a reliable and detail-oriented Administrative Assistant and Book Keeper to join our office, part-time, and help support the financial and organizational functions of our business.

• Bookkeeping:
  Assist with invoicing, accounts payable and receivable
• Enter new employees into payroll systems
• Process certified payroll as needed
• Maintain accurate and up-to-date financial records using Quick Books (or your accounting software)
• Assist with financial reporting and tax preparation and insurance audits
• Administrative support:
  Answer phone calls and emails; route inquiries appropriately
• Typing dictated information with accuracy and attention to detail
• Conduct research to support ongoing tasks and projects
• Maintain organized digital and paper filing systems
• Organize and maintain current office paper filing system for management
• Order office supplies and maintain inventory
• Schedule meetings as needed and support project managers with administrative tasks
• Help coordinate subcontractor and vendor documents (e.g. W-9s, COIs, lien waivers)
• Other clerical tasks as needed

• Proven experience in administrative and bookkeeping or other similar roles (construction or steel industry a plus)
• Proficiency in Quick Books and Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and time-management skills
• High attention to detail and accuracy
• Ability to work independently and manage multiple tasks
• Excellent verbal and written communication skills

• Compensation:
  Hourly wages. Starting pay is based on experience and demonstrated ability. A short probationary period may be used to assess performance and fit, with potential wage adjustments based on demonstrated skills and contributions.
• Benefits:
  Flexible scheduling within business hours; supportive and experienced team environment; opportunity to grow with a stable and reputable company;
  Retirement Plan offered after 6 months through MyCTSavings
• Hours:
  
  Part-Time, 20–30 hours per week (+/−), Monday–Friday
• Work Hours:
  
  9:00 AM start; end time varies based on workload (no later than 5:00 PM)

Please send your resume and a brief cover letter outlining your experience and availability.