Resource Development Events and Data Coordinator

TITLE: Resource Development Events and Data Coordinator
REPORTS TO: Development Director
CLASSIFIED: Full Time, Non-Exempt
LOCATION: Brookings

MISSION: To inspire and enable all young people, especially those who need us most, to realize their full potential as productive, responsible and caring citizens.

JOB SUMMARY: The Resource Development Events & Data Coordinator provides critical administrative and operational support to the Resource Development team at the Boys & Girls Club of the Northern Plains. This role supports donor data management, recordkeeping, communications, fundraising operations, and the coordination of events across multiple Club sites. This position plays a key role in maintaining accurate donor records, supporting stewardship efforts, and leading the planning and execution of signature events that advance the organization’s mission.

It is ideal for a detail-oriented and organized professional who enjoys collaboration, event planning, and supporting relationship-based fundraising.

The Boys & Girls Club of the Northern Plains is committed to creating safe, supportive, and opportunity-filled environments for youth. In this role, you will directly support the fundraising and stewardship efforts that make our mission possible—while also leading meaningful events that engage donors, celebrate youth, and strengthen our communities.

• Maintain accurate donor and pledge records within the CRM system (My Club Hub), including data entry, updates, reporting, and data cleanup
• Track donations, pledges, campaign activity, and stewardship actions
• Support recordkeeping for donor stewardship plans and the resource development calendar
• Ensure donor data integrity and adherence to internal data standards

• Prepare and process donor thank-you letters, pledge confirmations, and acknowledgment communications
• Assist with donor solicitation letters and pledge requests
• Coordinate donor and development-related mailings
• Support donor recognition efforts, including spotlights and stewardship communications

• Serve as the lead coordinator for Club special events, including the annual raffle, gala, Youth of the Year event, and other fundraising or community events
• Plan, organize, and execute all aspects of events, including timelines, logistics, vendor coordination, and on-site support
• Provide administrative and logistical support for fundraising campaigns and initiatives
• Assist with preparation, tracking, and follow-up for fundraising activities
• Support stewardship plans for individual donors and corporate partners

• Collaborate with the marketing team to provide accurate donor data and content for newsletters and reports
• Assist in the development of quarterly newsletters, donor spotlights, and development updates
• Help manage timelines and materials aligned with the resource development calendar
• Support promotion and communication efforts related to special events

• Provide scheduling, coordination, and project support to the Regional Director(s) of Development, Administrative Team, and CEO
• Assist with internal reporting, documentation, and data requests related to fundraising and development
• Perform additional administrative and development-related duties as assigned

• High school diploma required; associate degree or relevant coursework in business, communications, nonprofit management, or related field preferred
• Strong organizational skills with exceptional attention to detail
• Experience working with databases, spreadsheets, and donor…