Philanthropy Assistant, Annual Giving

The Philanthropy Assistant provides administrative, operational, and project support to advance fundraising initiatives and donor engagement activities for Annual Giving’s Prospect Management team. The position coordinates fundraising operations, donor meetings and visits, and prospect management outreach efforts. The role maintains records and systems, assists with reporting, and collaborates with internal partners to support philanthropic goals. This position contributes to the achievement of Annual Giving and organizational fundraising goals by supporting department mail operations, contribution processing, and general department email and phone inquiries.

The role supports multiple supervisors and requires strong organizational skills, attention to detail, and the ability to manage competing priorities.

This position’s work location is hybrid with two or three days per week remote. The selected candidate may only work remote days from a New England state (ME, VT, NH, MA, CT, RI).

Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations.

We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.

Primary Duties and Responsibilities:

• Administrative Support:
  Assist with day-to-day administrative tasks, including but not limited to, managing calendars, scheduling meetings, travel arrangements, mail management, and preparing meeting materials.
• Data Management:
  Maintain and update organizational and management systems and databases, ensuring accuracy and confidentiality of information. Assist in generating reports as needed.
• Communication:
  Prepare and edit correspondence, documents, reports, and presentations. Provide timely email and phone communication with internal and external stakeholders.
• Financial Support:
  May include, but not limited to, P-card review and reconciliation, expense reimbursement processing. May assist with preparing donor acknowledgement and correspondence.
• Event Support:
  May contribute to the logistical planning and execution of meetings, events and programs.
• Collaboration:
  
  May collaborate with colleagues on team-wide or Division-wide ad-hoc projects and initiatives.
• Other duties as assigned.

Knowledge, Skills and Abilities:

• Communication:
  Good written and verbal communication skills.
• Customer Service Orientation:
  Customer service skills and the ability to interact professionally with peers, leadership, donors and external contacts.
• Organization:
  Ability to organize, prioritize, and follow-through on a variety of projects under the close supervision of a manager. Good attention to detail with ability to perform and complete tasks with accuracy.
• Problem-Solving:
  Must possess the ability to identify issues and proactively work to resolve problems.
• Confidentiality:
  Ability to maintain discretion and handle confidential information with care.
• Computer Literacy:
  Basic knowledge of Microsoft Office Suite.

Minimum

Job Qualifications:

HS or equivalent No experience required

Supervisory Responsibilities:

None

Patient Contact:

None

Special

Working Conditions:

This position may be remote (0-1 day) or hybrid (2-3 days onsite) at 10 Brookline Place, Brookline, MA each week. May require event support, local travel, and…