Financial Coordinator

Financial Coordinator – Hope Senior Home Care at Center Communities of Brookline

The position is part of Hebrew Senior Life’s Finance Team, providing administrative and financial support to the Director of Finance and assisting with day‑to‑day financial operations.

• Code and enter all A/P invoices into Yardi in a timely manner.
• Print bi‑weekly check runs and reports for the Director of Finance to review.
• Create batches and enter all receivables into Yardi.
• Process rent checks using both Check Scan and ACH.
• Research and resolve invoice discrepancies and issues with vendors.
• Prepare and make timely bank deposits, including petty cash, housing authority payment, security deposits, and other miscellaneous income.
• Prepare audit worksheets or files as requested by the Director of Finance.
• Analyze revenue trends by maintaining a spreadsheet of monthly income data by tenant type and analyzing operating expenses to contribute to the budget and cost reduction.
• Maintain vendor files and organize archived files as necessary.
• Assist with 1099 reporting and maintenance of W‑9 forms and vendor files.
• Serve as point of contact when the Director of Finance is out of office.
• Generate pen‑item statements sent to residents by the 15th of the month; generate over‑payment credit statements by the end of the month.
• Follow up on any outstanding rents due, research delinquencies and discrepancies, and work with the Director of Property Management to bring accounts to current.
• Provide rent receipts upon residents’ request.
• Reconcile AP, AR, depreciation trial balance accounts monthly.
• Monitor monthly A/P aging reports and check payments clearing status.
• Monitor monthly A/R aging reports and research variances.
• Record all money received other than rentals.
• Record security deposits.
• Graciously receive complaints and concerns; act to correct issues by making requests of others.
• Track monthly dining orders and update meal plan changes in the system.
• Post monthly dining charges and work with social services personnel to resolve issues with residents.
• Reconcile credit card statements, collect corresponding receipts, and prepare journal entries.
• Maintain monthly schedules for balance sheet accounts such as fixed assets and pre‑pays.
• Identify areas that could improve or enhance the day‑to‑day workflow and long‑term efficiency and document processes and procedures.
• Perform other related duties as required or directed.

• College degree and/or 1–3 years of experience in finance.
• Prior experience with HUD Section 8 Affordable Housing Program and knowledge of HUD, Mass Housing, and DHCD regulations is a plus.
• Excellent written and verbal communication skills required.
• Proven computer skills with emphasis on Microsoft Word and Excel.
• Experience with Yardi software or similar HUD Affordable Housing software preferred.
• Exceptional organization, customer service, teamwork, communication, and interpersonal skills required.
• Ability to manage multiple tasks simultaneously, handle difficult situations, and demonstrate flexibility.

Remote Type:
Hybrid.

Hebrew Senior Life is an equal‑opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.