Research Administrative Coordinator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Research Administrative Coordinator

Research Administrative Coordinator

This position coordinates research administrative activities in support of the principal investigator, project manager and other key stakeholders. May provide support for multi-year grant proposals and renewal process. Will coordinate data collection, quality control, storage and management. Maintains database for efficient information management and reporting. Participates in research team meetings to problem solve follow-up challenges with the intent to improve the quality of data obtained.

Participates in reporting and dissemination activities related to research findings. Assists with manuscript preparation and dissemination of results. May also coordinate special research projects and meeting as needed.
* Contingent upon funding*

Job Responsibilities

• Provide direct administrative support to the PI and oversee all lab operations and schedule lab meetings
• Manage select team members and coordinate the entire study team
• Recruit, schedule and run research subjects; execute subject payments.
• Assist with IRB prep and grant prep.
• Order supplies and maintain study databases; maintain lab documentation for best practices, publications, update website, etc.
• Document study procedures and maintain study documentation
• Perform literature searches
• Coordinate with internal and external researchers to organize project related activities in a team environment, Tissue collection and processing for research activities, data collection and anonymization of patient health information, data entry, perform standard histology related functions, assist in the maintenance of the specimen inventory systems (labels, barcoding and freezer management) for biospecimens, shipping and receiving of human biosamples, rotation in specimen collection and activities at several collection locations, other duties and responsibilities as assigned
• Other duties and responsibilities as assigned

• High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience is required. Bachelor’s degree preferred.

Philadelphia, Pennsylvania

Perelman School of Medicine

$19.23 - $23.16 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without…