Recruiting Coordinator, Administration; DCFI

Posted on January 09, 2020

The Recruiting Coordinator (internal position title: Officer) partners on recruiting and personnel-related functions for the Division of Philanthropy, composed of 290+ staff members. The Division of Philanthropy’s goal is to raise as much funds as possible for Dana-Farber Cancer Institute’s patients and care.

Responsible for serving as a recruiting lead for candidates and hiring managers to drive forward and achieve hiring goals. The Recruiting Coordinator will maintain records, including aspects related to employee hiring, transferring, promoting, and terminating, and will be responsible for personnel-related data tracking and analysis. The Recruiting Coordinator will be involved in executing the Philanthropy talent strategy which includes identifying and acquiring exceptional and diverse talent, standardizing and enhancing recruiting processes, engaging and retaining staff, and other personnel-related initiatives.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Coordinate talent acquisition tasks for the Division of Philanthropy, assuming the responsibility of recruiting, screening, and conducting/scheduling interviews for entry through mid-level (0-5-years of experience) positions with guidance from the Assistant Director;
• Engage with Philanthropy leadership and hiring managers to strategically understand staffing needs and/or position requirements.
• Serve as liaison to DFCI central HR office for entry through mid-level new hires, including coordinating reference check processes and administering/evaluating assessments;
• Develop talent pipelines through strategic sourcing efforts including but not limited to:
  Linked In, networking, and program/community involvement;
• Create an engaging and equitable candidate experience through consistent, timely, and professional communication;
• Maintain talent acquisition resources for hiring managers and candidates. Continue to create and identify new resources;
• Oversee hiring and onboarding of Interns and Co-Ops in the Division each semester, including budget planning, processing paperwork, ensuring legal requirements and documentation are completed, and oversight of onboarding within the Division;
• Work with Assistant Director, Administration to manage new staff orientation and onboarding initiatives: monitor orientation schedule, onboard new staff, assign Welcome Program buddies, work with hiring managers to ensure completion of the process; responsible for Service Request forms for new employees to ensure space and equipment are ready on first day of employment and that appropriate training has been scheduled;
• Coordinate quarterly New Staff Breakfasts in partnership with Administration team and the Office of the Senior Vice President & Chief Philanthropy Officer.
• Lead college/university recruiting initiatives and partnerships for the Division of Philanthropy;
• Drive annual job description review process with strategic oversight from Assistant Director, Administration;
• Assist with coordination and hosting of bi-monthly Philanthropy Information Sessions for individuals and candidates interested in learning more about the field of Philanthropy and the Division-at-large;
• Maintain confidential staffing records and reports and complete quarterly and annual analysis;
• Serve as a general staff resource for the entire Division and other special projects as assigned by Assistant Vice President and Assistant Director of Administration.

SUPERVISORY RESPONSIBILITIES:

• Reports to the Assistant Director of Administration. This position will seek major decision-making authority from direct supervisor, however, independent work on day-to-day tasks and good judgment is required for partnering with Institute donors, Division staff, candidates, and confidential information. This position does not have direct supervisory responsibility.
• Responsible for assisting the entire Division with reaching financial goals.

• Bachelor’s degree required; 3-5 years’ experience, non-profit setting preferred. Experience in talent acquisition/HR is preferred.
• Must be able to handle all situations and documentation in a…