Executive Administrative Assistant

Allied National Services has an exciting career opportunity for a reliable Executive Administrative Assistant. The ideal candidate is a self-starter, thrives in a high growth environment, has excellent communication and organizational skills, and is passionate about people. This position will work in a collaborative team environment.

This is a full-time non-exempt position. The schedule for this position is Monday
- Friday 9:00 AM-5:30 PM.

Responsibilities of the Executive Assistant

* Provide overall general administrative support

* Maintain files and records in accordance with legal requirements and Company policies and procedures

* Directly assist Directors & Upper Management with various administrative tasks and projects

* Respond to mail, phone calls, or emails requesting support

* Create and prepare basic data reports and scorecard using Excel and system

* Assists with answering department related inquiries regarding policies, procedures and benefits programs

* Build relationships with key partners, both internally and externally

* Assist with the development of presentations for senior leadership, including presentation materials such as data analysis and key results

* Support the Allied team with all training programs, attendance tracking, preparation for new hire classes, scheduling training classes, updating the training portal and maintenance of training documents

* Identify opportunities for improving productivity and efficiency

* Participate in special projects and taskforces, as assigned

Competencies of the Executive Assistant

* Maintains strict confidentially

* Demonstrates integrity

* Relishes accountability

* Plans and organizes

* Strong problem-solving ability

* Builds trusted relationships

* Promotes teamwork

* Sets and drives priorities

* Demonstrates technological savvy

* Writes effectively

* Tailors interpersonal approach

* Excellent verbal communication ability

* Attention to detail

* Able to work under pressure

Minimum Qualifications

* Undergraduate degree and/or minimum of two to three years providing office services in a corporate environment

* Extensive computer skills in Microsoft Word, Excel, PowerPoint, and Outlook

* Strong communication skills with a focus on asking questions and listening to understand

* Excellent time management, organization and prioritization skills

* Process-oriented and desire to follow processes to ensure accuracy and compliance