Accounts Payable Coordinator

Overview

Job Title:

Accounts Payable Coordinator

We are seeking a diligent and detail-oriented Accounts Payable Coordinator to join our team. The ideal candidate will process and review vendor invoices for accuracy, coding, and compliance with company policies, as well as enter and maintain accounts payable transactions in Sage 300. You will also prepare and submit AIA billing applications and lien waivers in accordance with contract requirements.

• Process and review vendor invoices for accuracy, coding, and compliance with company policies.
• Enter and maintain accounts payable transactions in Sage 300.
• Prepare and submit AIA billing applications and lien waivers in accordance with contract requirements.
• Reconcile vendor statements and resolve discrepancies promptly.
• Assist with month-end close, including accruals and reporting.
• Collaborate with project managers and subcontractors to ensure timely approvals and payments.
• Maintain organized records of invoices, contracts, and payment schedules.

• 2+ years of Accounts Payable experience, preferably in the construction industry.
• Proficiency in Sage 300 software.
• Knowledge of AIA billing standards and construction contract documentation.

• Knowledge of insurance certifications.
• Experience with data entry and coding.
• Proficiency in Microsoft Excel and Timberline.

The position operates within a standard Monday to Friday schedule from 9:00 AM to 4:30 PM, totaling a 35-hour work week.

This is a Contract position based out of Brooklyn, NY.

The pay range for this position is $27.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision, Critical Illness, Accident, and Hospital, 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, Life Insurance (Voluntary Life & AD&D for the employee and dependents), Short and long-term disability, Health Spending Account (HSA), Transportation benefits, Employee Assistance Program, Time Off/Leave (PTO, Vacation or Sick Leave).

This is a fully onsite position in Brooklyn, NY.

This position is anticipated to close on Jan 27, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.