Administrative Assistant

** The expected salary range for this position is $30/hr to 35/hr depending on experience*
* ***** NO STAFFING AGENCY CANDIDATES WILL BE CONSIDERED FOR THIS POSITION****
* ***** Applicants must be eligible to work in the United States without visa sponsorship now or in the future****
* ** TPC
- Building Projects** , A Tutor Perini Company, is the company selected to execute construction of the  
** Brooklyn Jail Project
** in New York.  TPC
- Building Projects is seeking an  
** Administrative Assistant
** to join the project in  
** Brooklyn, NY*
* ** About Brooklyn Jail Project*
* ** _Extraordinary Projects, Exceptional Performance_*
* The approximate $3B project scope includes design and construction of a new state-of-the-art facility.
The facility will contain 1,040 beds for men, programmatic elements such as a gymnasium, multi-purpose rooms, and educational and workforce development spaces.

In addition, the facility will provide 30,000 square feet of community facility space, a below-grade tunnel connection to the Kings County Criminal Court building, a secured entry (sally port), and 100 accessory below-grade parking spaces for all staff and service providers.

** _Extraordinary Projects need Exceptional Talent_*
* *
* Job Summary:

*
* The Administrative Assistant will provide vital administrative and clerical support to ensure efficient operation of the construction office. The ideal candidate will be highly organized, capable of multitasking in a fast-paced environment, and possess excellent communication and problem-solving skills.

*
* Job Description:

*
* + Perform general office duties including answering phones, handling correspondence, filing, and data entry.

+ Support project managers and site supervisors with document preparation, meeting coordination, and reporting.

+ Maintain project documentation, including contracts, permits, change orders, and schedules.

+ Track and order office and site supplies to ensure adequate inventory.

+ Coordinate with subcontractors and suppliers regarding deliveries, paperwork, and job site logistics.

+ Assist with payroll processing, timekeeping, and invoice tracking.

+ Help maintain safety records, training logs, and compliance documentation.

+ Schedule meetings, appointments, and travel as needed.

+ Support bid preparation and project proposal submissions.

** Requirements:*
* + Proven experience as an administrative assistant, preferably in a construction or related industry.

+ Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).

+ Familiarity with construction management software (e.g., Procore, Buildertrend, Plan Grid) is a plus.

+ Strong organizational and time management skills.

+ Excellent written and verbal communication abilities.

+ Ability to work independently and as part of a team.

+ High school diploma or equivalent required;
Associate's or Bachelor's degree preferred.

** Equal Opportunity Employer**