Administrative Assistant

Position: Administrative Assistant (2)
Job Description

Pay is $23/hour depending on experience and skills
Brooklyn, NY (right at Flushing Av G subway stop - need public transportation to get to this location - no drivers please)
Contract - 3-4 months, some perm potential
The Receptionist provides administrative support our program, and management, complete various projects to assist in the achievement of program goals. Responsible for front desk duties including greeting all incoming clients and visitors, answering and routing calls, and other clerical tasks as required. Provide assistance in the following areas: scoring of assessments, collecting documents for time keeping, attendance tracking.

Essential Functions:

• Responsible for all front desk duties including answering phones, monitoring sign-in sheet and checking clients in and out of the program.
• Monitor and maintain waiting area and inform management of any client security-related issues immediately.
• Responsible for collection of participants' timekeeping documentation in both hard copy and electronic form, reviewing documentation carefully to ensure documentation is in compliance with program policies and procedures.
• Assist with scanning, and making copies for clients, staff and program needs, including scanning and copies of handouts and other materials for daily orientation and other workshops.
• Assist with transit card distribution to eligible clients and obtain client signatures in the transit card log.
• Assist with attendance tracking and meeting timekeeping deadlines for all of our clients and ensure accuracy of reporting engagement activities.

Education, Skills and Experience:

• High School Diploma/GED with 1 year of experience.
• Must have excellent customer service and presentation skills.
• Must possess excellent computer skills.
• Experience working with similar client population a plus.
• Working in an automated on-line system, demonstrates proficiency in use of applied information technology and on-line database systems; demonstrates keyboarding speed proficiency and accuracy preferred for a paperless case management system.
• Some prior professional experience working within a community-based organization or the government sector, directly serving an under-resourced population required.
• Experience working with public assistance population preferred.
• Experience working in employment services or in social service-related field preferred.
• Good verbal and written communication skills.

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.org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect.

We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.