Office Assistant

Description We are looking for a dependable Office Assistant to support daily order processing and customer service activities in Brooklyn, New York. This contract-to-permanent position is ideal for someone who is organized, attentive to detail, and comfortable managing administrative tasks in a fast-paced office environment. The person in this role will help ensure orders are accurate, shipments are prepared correctly, and customer communication is handled effectively.

Responsibilities:

- Receive incoming deliveries, inspect contents against order records, and confirm that all items have been received accurately.

- Respond to customer order inquiries by checking stock availability, coordinating order preparation, and supporting the billing process.

- Prepare stones and jewelry for shipment with close attention to item counts, packaging accuracy, and presentation.

- Maintain organized records by filing order documents, invoices, and related administrative paperwork.

- Contact customers to provide order updates and verify that deliveries have arrived as expected.

- Answer inbound calls and assist with routine office requests in an efficient and timely manner.

- Enter invoice information accurately and support customer invoicing and goods receipt/invoice receipt documentation.

- Assist with office supply ordering and contribute to inventory-related tasks, including periodic count support. Requirements - Prior experience in an office support, administrative, or order processing role.

- Ability to handle inbound customer calls with professionalism and clear communication.

- Strong organizational skills with experience filing and maintaining accurate records.

- Familiarity with invoicing processes, including data entry and customer invoice support.

- Comfort working with inventory checks, shipment preparation, and order accuracy verification.

- Basic knowledge of goods receipt/invoice receipt processes is preferred.

- Ability to manage multiple tasks efficiently while maintaining strong attention to detail. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .