Procurement Program Manager

Job Description

New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies.

NYCEM’s Finance Office is responsible for the oversight, management, accounting, and reporting of all agency funds, as well as the procurement planning, development, implementation, and management of all agency contracts.

The Procurement Unit is responsible for providing management, oversight, review, and support of all procurement functions EM procurements are governed by the City Charter and the City Procurement Policy Board (PPB) Rules. Under the direct supervision of the Agency Chief Contracting Officer (ACCO) or Deputy Chief Contracting Officer (DACCO), the selected candidate will manage NYCEM procurements governed by the City Charter and the City Procurement Policy Board (PPB) Rules.

Specifically, the selected candidate will be responsible for all aspects of a significant portfolio of actions, from development and solicitation of goods and services, through vendor selection to oversight approval and registration. Specific responsibilities include but are not limited to: preparing documentation for solicitation of goods and services; checking specifications for adequacy; analyzing bids and proposals for fair and reasonable pricing and/or responsiveness;

and assessing whether bidders are responsible.

• Process procurements, varying in size and complexity, that focus on emergency services; ensure that multiple Program Unit needs are met in a timely manner; ensure that vendors understand Agency requirements and process flows.
• Process Pre‑Solicitation Report (PSRs), Recommendations for Award (RFAs), Responsibility Determinations (RDs) and other forms/information as required by the procurement process; oversee evaluation of submitted proposals; determine vendor responsiveness and responsibility; provide support in establishing and monitoring timelines for these tasks.
• Assist DACCO to gather information required to create Request for Proposal (RFP) documents for all contracts, assist in RFP process, drafting solicitations, and conducting responsiveness checks and quality assurance reviews for submitted evaluations.
• Perform contracting functions in FMS, PASSPort, PIP, and other City information systems to prepare contracts for registration, including conducting responsibility determinations, ensuring vendor registration in required data systems, coordinating contract execution, and securing required approvals.
• Interact with unit divisions, legal and Finance as well as vendors and oversight agencies to receive and provide clarification on procurement actions.

PLEASE NOTE:

The selected candidate will be assigned to periodic Emergency Operations Center team and will be expected to work non‑business hours during emergencies. The selected candidate will also participate in drills and exercises, assist with Ready NY presentations to external groups, and will undertake special projects as assigned. Candidates must be authorized to work in the United States without employer support to be eligible for selection.

Note that NYCEM does not participate in e‑Verify, which is required for the reauthorization of some visas. The selected candidate will be required to be in person in the office location three days per week, with exceptions for extenuating circumstances. For this position, the “Special Note” below in the Minimum Qualification Requirements does apply. IN ORDER TO BE CONSIDERED FOR THIS JOB, PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL.

• Ability to handle multiple procurement requests concurrently and on an on‑going basis.
• Ability to work under pressure and restrictive deadlines, in an atmosphere of intense activity.
• Excellent written and verbal communications skills.
• Effective problem‑solving…