Administrative Assistant II - DPW

Career Opportunities with City of Brooksville, FL

A great place to work.

Careers At City of Brooksville, FL

Share with friends or Subscribe!

Are you ready for new challenges and new opportunities?

Join our team!

Current job opportunities are posted here as they become available.

Subscribe to our RSS feeds to receive instant updates as new positions become available.

20 days of PTO for the first year (unutilized hours roll over) and accrual increases with years of service

12 paid holidays and 2 floating holidays

Florida Retirement System Pension and Investment Plan

Employer paid health coverage

Tuition reimbursement up to $5,250 a year!

The Administrative Assistant II provides
advanced clerical and administrative support to the Public Works Department, including Streets,
Drainage, Facilities, Fleet, Sanitation, and related divisions. This position is a more complex
administrative support; may assist with reports, budgeting, or department projects Responsibilities
include providing professional customer service to residents, contractors, and vendors; processing
and tracking work orders; maintaining department records; assisting staff with programs; and
supporting departmental operations. This position requires accuracy, attention to detail, and the
ability to manage multiple tasks in a fast-paced, service-oriented environment. This position is
designated as essential personnel and will be required to work during emergency operations,
including severe weather events and natural disasters. Employees must participate in emergency
preparedness and response activities, and complete required NIMS (National Incident Management
System) training as directed

• Provide courteous and professional customer service to the public, vendors, and
• contractors in person, by phone, and via email.
• Receive, log, and track service requests and work orders through the City’s work order management system.
• Dispatch work orders to field crews and update statuses as work progresses.
• Maintain and update department records, files, and databases in both physical and
• electronic formats.
• Prepare purchase orders, requisitions, and other procurement-related documents as
• directed.
• Assist with processing invoices and monitoring budget expenditures.
• Coordinate scheduling for meetings, inspections, and maintenance activities.
• Compile data and assist in preparing monthly and annual reports.
• Maintain an organized inventory of departmental supplies and order replacements as
• needed.
• Assist in preparing correspondence, memos, and public notices.
• Ensure confidentiality of sensitive records and information.
• Scan, index, and upload documents into the City’s electronic records management
• system.
• Perform payroll and timekeeper functions for department.
• May oversee administrative assistant I as assigned.
• Perform other related duties as assigned by the Public Works Director or designee

• Knowledge of modern office practices, procedures, and equipment.
• Basic understanding of Public Works functions, including streets, drainage, sanitation,
  and facility maintenance preferred.
• Skill in operating standard office equipment, including computers, copiers, and scanners.
• Proficiency with Microsoft Office Suite; ability to learn department-specific software
  and work order systems.
• Strong verbal and written communication skills; ability to interact effectively with the
  public, vendors, and City staff.
• Ability to prioritize tasks, maintain accuracy, and pay attention to detail.
• Ability to maintain confidentiality and exercise discretion with sensitive information

PHYSICAL

SKILLS:

• Use of both arms, legs, and hands with majority of fingers.
• Good vision and hearing (corrective devices acceptable).
• Ability to lift and carry up to 25 pounds.
• Ability to sit for extended periods and perform tasks requiring walking, standing, crawling, squatting, kneeling, bending, pushing, balancing, climbing, and stooping.

EDUCATION, TRAINING AND

EXPERIENCE:

• High School Diploma or GED required.
• Two (2) or more years of clerical, administrative, or customer service experience required; municipal or public works office experience, preferred.
• Experience with computerized recordkeeping or work order systems preferred.

LICENSES, CERTIFICATIONS OR REGISTRATIONS:
Valid Florida Driver’s License and must be insurable by the City’s insurance carrier.

ADA…