Shipping & Receiving Coordinator

The Shipping & Receiving Coordinator owns the physical and documentary flow of material through the Broussard facility — inbound and outbound.

On the inbound side, this role makes sure every shipment is received accurately, inspected against purchase order and quality requirements, recorded in the inventory system, and stored in the right location. This position serves as the first line of defense against wrong, damaged, or nonconforming material entering the facility.

On the outbound side, the role assists with product orders from entry through delivery and prepares the packing lists, commercial invoices, and export documentation required to move OSP tools and spares to domestic and international locations.

Reports to: Operations Supervisor
Employment type: Full-time, non-exempt (hourly)
Schedule: Monday–Friday, 7:30 AM–4:30 PM; occasional extended hours may be required to meet international shipment cut-offs.

• Unload or oversee unloading of trucks, containers, and parcel deliveries using a pallet jack or forklift.
• Verify shipments against packing slips, bills of lading, and purchase orders for part number, quantity, and condition.
• Note shortages, overages, and visible damage on carrier paperwork before signing; photograph damage and file freight claims as needed.
• Enter receipts into the ERP/inventory system the same day material arrives.
• Coordinate with Purchasing to resolve discrepancies, missing paperwork, and unordered material.

• Inspect incoming materials and components to drawings, specifications, and purchase order requirements.
• Use measuring tools such as calipers, micrometers, height gauges, pin gauges, thread gauges, and scales.
• Apply sampling plans (e.g., ANSI/ASQ Z1.4) to determine inspection quantities and accept/reject decisions.
• Review supplier certifications, certificates of conformance (C of
  
  C), material test reports (MTRs), and lot/heat traceability documents.
• Tag and segregate nonconforming material in a quarantine area and initiate nonconformance reports (NCRs).
• Maintain inspection records and support supplier corrective action requests (SCARs) with data and photos.

• Enter and maintain customer product orders and internal transfer orders in the ERP system, confirming part numbers, revisions, quantities, pricing references, and required ship dates.
• Review each order against available inventory; allocate stock and raise purchase requisitions or work-order requests for shortages.
• Track open orders from release through picking, kitting, final inspection, packing, and shipment; maintain an open-order log with current status and promised dates.
• Expedite late or at-risk orders with Purchasing, Manufacturing, and suppliers; communicate status changes and delays to Operations and the customer-facing team.
• Confirm customer PO requirements, including documentation packages, marking, certifications, and inspection hold points, are captured and met before shipment.
• Close orders in the ERP after delivery confirmation and file proof of delivery with the order record.

• Label, put away, and store material in assigned bin locations following FIFO/FEFO rules.
• Perform cycle counts and assist with the annual physical inventory; investigate and reconcile variances.
• Track lot numbers, serial numbers, and shelf-life or expiration dates where required.
• Issue material to production, kitting, or outbound orders and record transactions accurately.
• Report low stock, obsolete, or damaged inventory to the supervisor or buyer.

• Keep receiving logs, inspection records, quarantine logs, order files, and shipping/export records complete and audit-ready.
• Follow company quality procedures and…