Shipping & Receiving Coordinator

Shipping & Receiving Coordinator Job Summary

The Shipping & Receiving Coordinator assists with all shipping and receiving functions, inventory tasks, and purchasing.

• Supports the shipment of goods destined for sale to our customer base
• Determines shipping methods for materials using knowledge of shipping procedures, routes, and rates
• Records shipment data such as weight, charges, space availability and damages / discrepancies for purposes of reporting, accounting, and record keeping
• Makes arrangements for pick-up by the appropriate carrier, either via specifications on the customer's PO, or by the company's own standard operating procedures
• Checks in incoming shipments and examines contents to compare with records such as sales orders and purchase orders
• Pulls order from warehouse stock as needed
• Stages and palletizes product in warehouse
• Performs light Quality Control to ensure that products are going to the correct areas
• Properly prepares necessary documents such as work orders, bills of lading and shipping orders to route materials
• Completes timely pick-ups and deliveries to suppliers or customers
• Reports defective materials or questionable conditions
• Keeps an adequate supply of shipping materials on hand at any time
• Performs general cleanup and maintenance of work area and kitchen area
• Follows set safety regulations and processes
• Overall organization and re-stocking of facility supplies
• Overall organization and maintenance of the yard area

• Clear driving record
• 2+ years shipping/receiving experience
• Forklift certified
• Experience with UPS/FEDEX online software is strongly preferred
• Familiar with bills of ladings and other standard shipping & receiving forms utilized by major freight carriers
• Familiar with proper packing methods and able to interpret visual aids
• Basic math/ counting skills
• Customer Service
• Vendor Relations
• Inventory control
• Meeting deadlines and schedule restraints
• Dealing with frequent interruptions and changing priorities

The Shipping & Receiving Coordinator may be located at any branch and reports to the Shipping & Receiving Supervisor, or the General Manager where applicable. Hours are 8 AM to 5 PM, with OT as needed. Physical demands are moderate and typically require the following: 50% sitting, 25% walking and 25% standing. Lifting, carrying, pushing and/or pulling of 50 or more lbs is required.

None to Minimal travel required.

Non Exempt

Shipping & Receiving Coordinator training is to be carried out at any branch location necessary. The General Manager, or the Shipping & Receiving Supervisor is if in place at the branch, is responsible for the Shipping & Receiving Coordinator's training. When possible, the training will be conducted by the incumbent Shipping & Receiving Coordinator. When / if the incumbent is not available or no longer with the company, Shipping & Receiving Coordinator training will be carried out by the General Manager or Shipping & Receiving Supervisor, if applicable.

The following tasks shall be initially trained on the Shipping & Receiving Coordinator function:

• Preparing to ship products out to customers and determining the best shipping method
• Arranging timely pick-up by the appropriate carrier and arranging deliveries
• Receiving incoming shipments
• Pulling orders from warehouse stock
• Inventory
• Staging and palletizing the product
• Reporting defective materials or questionable conditions
• Keeping an adequate supply of shipping materials on hand
• Performing general cleanup and maintenance of the work area and the kitchen area

* Shipping & Receiving Coordinator is required to sign off on the Lifting Techniques Document

The Shipping & Receiving Coordinator shall be trained on the following software, as needed:

• Outlook
• UPS Worldwide/ Fed Ex
• P21
• Other MS Office Programs as needed

The following PPE shall be required by the Shipping & Receiving Coordinator:

• Steel-toe boots in a warehouse
• Safety Glasses in the appropriate areas of the warehouse

* The above description is intended to describe the general nature and level of work being performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, and qualifications of employees assigned to this job.

* This Job Description only serves to describe the position. It is not an employment contract. Pneumatic and Hydraulic Co. reserves the right to modify job duties or job descriptions at any time.