Administrative Technician

Position: 231 - Administrative Technician

Title: Administrative Technician

Organization: OD&HR

Department: Org Developmnt & Human Resources

Location: OD&HR

Rate of Pay: $13.32

Job Summary

The Administrative Technician is responsible for providing clerical and administrative support to department/ division staff. The class is responsible for file maintenance; responding to public inquiries and requests; mail distribution; inventory maintenance; document preparation; and data entry. The class works according to some procedures; decides how and when to do things under general supervision.

Competencies

• Ethical Practice
• Critical Thinking
• Time Management
• Problem Solving
• Communication
• HR Acumen
• Consultation
• Global & Cultural Awareness
• Relationship Management
• Empathetic

Key Functions / Knowledge / Skills

• Average skills; knowledge of commonly used work routines, rules, procedures, or operations; simple data entry and retrieval.
• Proficient in MS Office software.
• Prepares bi-weekly payroll report.
• Assists with special projects or events as assigned.
• Prepares purchase orders and other invoice transactions for payment.
• Responsible for payment of contract ghost accounts.
• Responsible for Records Management.
• Responsible for basic clerical functions such as writing letters and memorandums.
• Performs a variety of research.
• Orders supplies and maintains departmental inventory.
• Responds to customer inquiries and requests.
• Maintains and updates filing system.
• Receives and redistributes incoming and outgoing mail.
• Answers and redirects phone calls.
• Performs other duties as assigned.

Minimum Education & Experience

High school or GED (no experience), or sufficient education to read and write plus two years of experience.

Special Certifications & Licenses

Valid Texas Driver’s License.

Independence & Judgement

Average judgment: must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination, whether there is a problem/malfunction with a piece of equipment that needs attention, etc.; may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules.

Initiative & Ingenuity

General guidelines: occasionally requires interpretation of available options to apply to non-standard situations; day‑to‑day work drives priorities.

Supervisory & Responsibility

Does not supervise.

Financial Responsibility

Orders and picks up supplies; posts transactions but does not directly handle checks or cash; sends invoices for billing.

Level & Frequency of Outside Contact

Infrequent or non‑difficult contacts with other people inside and/or outside department; straightforward information exchange, etc.

Physical Demands

Office job with little or occasional light physical effort involving walking or standing most of the time and involves exerting up to 20 pounds of force on a regular and recurring basis.

Responsibility for Equipment & Property

Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office, use of a City vehicle.

Working Conditions

Office job, no adverse conditions.

Other Requirements

The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check.

ADA Requirements

The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

Benefits

The City of Brownsville offers a comprehensive benefits package designed to support its employees' well‑being and future. Employees participate in a robust retirement plan through the Texas Municipal Retirement System (TMRS) City to Employee Matching Ratio 2:1, with eligibility for retirement after 5 years of service at age 60 or 20 years of service at any age.

The City provides exceptional health benefits, including medical, dental, and life insurance plans for employees and their families, along with vision coverage for employees enrolled in health insurance through Met Life. Employees and their dependents can also access care at Frontier…