Administrative Assistant

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Food Service Secretary plays a vital role in supporting the food service department by handling clerical tasks, including drafting and editing correspondence, scheduling appointments, maintaining files, and answering phones. Additionally, they assist with purchasing and billing processes, ensure the accuracy and organization of records, and maintain overall office efficiency. Apply today!

• Maintain all daily food service documentation including meal count records, production sheets, cleaning schedules, and temperature logs.
• Assist in preparing and processing billing reports, invoices, and P‑Card receipt reconciliation.
• Track and reconcile food service expenses for monthly and quarterly financial reporting.
• Organize and maintain accurate records for audits, inspections, certifications, and compliance tracking.
• Verify the accuracy of timekeeping records and submit pay records for processing.
• Support revisions of menus and recipe cards.
• Keep muster notes organized to ensure seamless communication during pass‑down.
• Handle internal and external communications such as emails, memos, and phone calls.
• Coordinate and monitor staff and detainee worker training sessions and certification compliance.
• Assist with inventory tracking and supply orders.
• Attend staff meetings, document minutes, and share departmental updates.
• Uphold confidentiality and adhere to professional standards when managing sensitive information.
• Perform additional duties as assigned by the food service administrator or assistant food service manager.

• Commitment to Excellence – Identify required tasks and achieve a standard of excellence beyond expectations.
• Corporate Values – Understand and integrate AKIMA values into everyday duties.
• Customer Service – Identify and respond to needs by providing excellent service to internal and external customers.
• Safety and Security – Promote a safe work environment for coworkers and customers.
• Teamwork – Build, strengthen, and maintain collaborative relationships.

• High school diploma or GED required; additional education in business office administration preferred.
• State of Texas Food Handlers Permit required.
• Ability to obtain First Aid, CPR, and AED certification and maintain it.
• Two or more years of administrative experience, ideally in food service or detention settings.

• U.S. citizen or lawful permanent resident with five years of U.S. residency.
• Pass criminal background and consumer credit checks.
• Maintain DHS/ICE government clearance.
• Pass pre‑employment physical, drug screenings, annual physicals, and random drug tests.
• Valid state driver’s license.
• Sound judgment, courage, alertness, calm disposition, and reliable performance.
• Maintain composure under stressful situations, including emergencies.
• Professional appearance and calm demeanor at all times.
• High integrity, accountability, and discretion in handling sensitive matters.
• Reside within continental United States.
• Knowledge of purchasing processes, invoicing, and financial reconciliation.
• Strong organizational, time management, and communication skills.
• Proficiency in Microsoft Office (Excel and Word); familiarity with inventory or procurement systems is an advantage.
• Ability to understand and follow written and verbal policies and procedures.
• Adherence to DHS/ICE standards.
• Cross‑cultural awareness and ability to work with a diverse population.

Majority of work performed in an indoor industrial kitchen within a detention facility, often working side‑by‑side with detainee workers.

The position requires work most hours in an indoor detention facility environment, standing and walking most of the time, and maintaining a degree of physical fitness to respond quickly to changes, emerging situations and emergencies.

• Stand for longer than 4 hours between breaks.
• Walk, talk, hear, taste, smell, and feel.
• Use fine motor skills for small hand and wrist movements.
• Use close vision, distance vision, and color vision.
• Reach with hands and arms.
• Work safely on uneven and/or slippery surfaces.
• Oc…