Records, Information, And Policies Manager

RECORDS, INFORMATION, AND POLICIES MANAGER

Position Title RECORDS, INFORMATION, AND POLICIES MANAGER

Position Number

Position Number 346001

FLSA Status

FLSA Status Exempt

Full Time/Part Time

Full Time/Part Time Full Time

Salary $86,382-$110,593 Annually (Depending on Qualifications)

Job Summary

Under limited direction and with extensive latitude for the use of initiative and independent judgment, completes complex managerial and program administration work overseeing the Records and Information Management, Policies and Procedures, and Records Access and Security Programs. Serves as the Records Management Officer for the utility.

Responsibilities

Develops, leads, manages, administers, and ensures compliance of the records and information management policies, procedures, and program as required by Chapter 203 of the Texas Government Code and the records access and security policies, procedures, and program as required by Chapter 552 of the Texas Government Code. Conducts and coordinates surveys, inspections, or reviews to determine compliance with records management and records access and security requirements, laws, regulations, policies, and procedures to develop and implement effective techniques for evaluating and improving the policies and procedures, and records access and security programs.

Develops, maintains, communicates, monitors, and implements standards for policy and procedure writing and manual development.. Provides guidance and assists department staff in the planning and development of policies, procedures, and manuals to help ensure accuracy, consistency, and clarity; reviews and approves policies and procedures for policy and procedure standards. Manages publication of policies, procedures, and manuals and creates and updates master index of policies and procedures.

Determines records and information management, policies and procedures, and records access and security programs training requirements for staff and develops or oversees development of training materials. Determines the need for and assists in identifying requirements for automating records and information management program and participates with information technology staff and managers to ensure records and information management requirements are considered in the planning and building phases of information technology system selection and implementation projects.

Determines appropriate actions regarding storage, retention, duplication, final disposition practices and cost-effective operations for records and works with organization’s executives, legal, department heads and others to ensure record capture, protection, and management of all agency records. Responds and coordinates responses to public information requests, subpoenas, summons and court orders with executives, legal counsel, and staff; and determines appropriate actions regarding the responses.

Oversees the Enterprise Content and Records Management (ECRM) platform and coordinates with the Digital Information Platform Department and Information Technology department to ensure the availability and integrity of the ECRM platform. Establishes clear guidelines for set up and ongoing management of classifications, indexing requirements, forms, workflows, retention policies, and all aspects of the ECRM system. Coordinates with departments to incorporate their requirements and ensure the adoption and continued use of the ECRM system in accordance with guidelines.

Coordinates with departments for migration of content from network drives and continued compliance with RIM policy as they utilize available content stores on premises and offsite. Supports the establishment and continuance of the BPUB Records Information Management Governance Committee and presides over its activities. Prepares administrative reports, studies, and specialized research projects and is responsible for administering the assigned departmental budget(s).

Responsible for the full range of supervisory activities for all assigned staff, including the selection, training, evaluation, counseling, and recommendation for dismissal of employees. May provide leadership, guidance, and technical…