Transportation Safety Coordinator

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The DOT safety Coordinator is responsible to work with employees to ensure they are in compliance with all local and federal state laws and regulations along with company policies. Coordinates the preparation and completion of regulatory and compliance documents. Responsible for driver training and skill assessment to include on-boarding training and orientation, remedial training, and maintaining compliance with DOT and FMCSA regulations.

The position assists in ensuring we maintain our reputable safety scores. The position will also be responsible for maintaining compliant files and records and efficient use of Hours of Service. Also, he is responsible for the company to be in compliance and adheres to Occupational Health and Safety (OHS) guidelines to reduce work‑related injuries.

• Effectively evaluate, monitor, analyze and identify all driver compliance and non-compliance issues and resolve them in a timely manner.
• Responsible for helping manage internal and external compliance reporting, providing compliance advice and assistance, conducting compliance investigations, manage ongoing education program.
• Monitor and assist in enforcement of DOT, FMCSA and OSHAS regulations to ensure compliance.
• Responsible for conducting all tasks associated with:
  • Driver Qualifications – Medical Cards/Physicals, CDL, Annual Driving Records
  • Driver Training – DOT regulations, Hazmat training (all areas required for our industry)
  • Driver Records – Processing employment applications, DOT required documents, company policies, CSA, MVR, criminal background, PEV
• Conduct daily audits of drivers to ensure compliance and productivity through a fleet management and tracking software system.
• Administer random drug screens and expiration list processes including driver’s license and medical card renewal.
• Responsible for the development, implementation and monitoring of compliance controls, compliance procedures and operational processes.
• Issue and maintain fleet cards for company drivers and company owned power units.
• Apply for permits and certifications (oversize, IFTA, Hazmat, NMFTA) for the company.
• Register titles and tags for company owned and leased equipment (County Fleet and IRP).
• Review reporting of all vehicle, passenger and employee accidents/incidents for determination of cause and preventability and identifying potential trends.
• Process and manage all driver accident claims with our insurance carrier and assigned adjusters.
• Coordinate and request Certificate of Insurances with our insurance carrier.
• Conduct driver call ins and complaints while managing the risk for the company.
• Maintain roadside inspections and citations including overweight, traffic violations, etc.
• Review Driver Vehicle Inspection Reports (DVIR) daily and communicate with driver management to correct and validate the resolution.
• Implement and manage the Safety Management System (SMS) to ensure all recorded information is accurate and belongs to our company record.
• Manage safety and quality incident tracker associated to all not at fault and at fault incidents.
• Track monthly safety training topics and meetings for warehouse and driver employees.
• Calculate and file quarterly fuel taxes for the company timely.
• File Heavy Vehicle Use Tax annually and as qualified trucks are purchased.
• Conduct the renewal and MCS-150 filing for the company every other year.
• Coordinate the distribution of truck permit books for current and new assets.
• Validate and process the billing for background checks, drug testing, physicals, Pre Pass.
• Serve as the Administrator for fleet management software system and stay abreast of updates/changes, new features, releases, and training opportunities.
• Ensure that all training materials are up to date, that necessary supplies are available and that inventories are secured and kept up to date.
• Act as the point of contact for uniforms and associated billing at all locations.
• Implements and maintains SMART WAY and C-TPAT certifications.
• Maintain Emergency Action plan and provide training.
• Review driver performance via the MOTIVE broadcast…