Coordinator of Academic Affairs

Expectation and Condition of Employment

Howard Payne University, a church-related institution affiliated with the Baptist General Convention of Texas, seeks to employ evangelical Christians who are dedicated to teaching and service as they model the principles of the Christian faith and the University’s sincere religious beliefs.

Howard Payne University (hereafter, University) is committed to the integration of learning and Christian faith in the pursuit of truth. Employees are expected to embrace the Christian Mission Statement and Core Values of the University and must support the University’s affirmation of traditional Christian and Baptist beliefs by leading lives of service through active involvement in Christian activities both on campus and through a local church.

Howard Payne University is a Christ-centered academic community dedicated to excellence by developing and equipping the whole person for intellectual inquiry, personal and professional integrity, and service to God and humanity.

We believe and affirm that the University as an institution and each individual called to serve the Lord at Howard Payne should demonstrate a commitment to these five Core Values:

• Centered on Christ (cf. Col. 3:17, Matt. 7:24)
• Focused on Community (cf. Eph. 4:4-6, 1 Pet. 3:8)
• Called to Service (cf. Mark 10:45, Phil. 2:3-5)
• Committed to Excellence (cf. Gen. 1:31, 1 Cor. 9:24)
• Dedicated to Stewardship (cf. Gen. 2:15, 1 Pet. 4:10)

As a condition of employment, employees agree to be paid by Direct Deposit. Applicants offered contingent employment based on the University obtaining a clean background check agree the contingent offer of employment may be revoked based on the information obtained in the background check.

If offered employment, your acceptance will indicate that you have read and agree to the Expectations and Conditions above.

To be considered for this position, please submit the following:

• a letter of application addressing in detail how you meet the position requirements
• a resume or CV (curriculum vitae)
• unofficial transcripts, and
• a completed HPU Employment Application

The Administrative Coordinator for Academic Affairs serves as the executive assistant and primary administrative support to the Vice President for Academic Affairs (VPAA). This position manages the day-to-day operations of the VPAA’s office, coordinates divisional initiatives, and facilitates communication across the university. The Administrative Coordinator ensures the smooth and efficient functioning of the Academic Affairs division through professional judgment, organizational excellence, and a high degree of confidentiality.

Other duties may be assigned by the Vice President of Academic Affairs.

• Serve as the chief administrative and scheduling support for the VPAA, managing calendars, appointments, and travel.
• Anticipate the VPAA’s needs, preparing background materials, reports, and talking points in advance of meetings.
• Draft, edit, and proofread correspondence, memoranda, and presentations on behalf of the VPAA.
• Handle confidential and sensitive information with discretion and sound judgment.
• Represent the VPAA’s office with professionalism in all internal and external interactions.

• Oversee daily operations of the Office of Academic Affairs, ensuring efficient workflow and communication.
• Manage incoming and outgoing correspondence, prioritizing items requiring the VPAA’s attention.
• Coordinate and prepare materials for academic leadership meetings, faculty assemblies, and key university committees.
• Record, distribute, and track follow‑up actions from meetings and projects.

• Assist with coordination of institutional and academic initiatives, including program reviews, accreditation reports, and assessment projects.
• Monitor deadlines for reports, proposals, and faculty actions to ensure timely completion.
• Support planning and execution of major academic events, including convocations, commencement, and faculty workshops.
• Track progress on divisional…