Business Coordinator

Business Coordinator I

Texas A&M Agrilife Extension Service

4-H Youth Development

Commensurate

Brownwood, Texas

Staff

About Texas 4-H

Texas 4‑H is the largest youth development organization in the state, welcoming young people ages 8 to 18 and serving over 500,000 members each year. With roots dating back to 1908, Texas 4‑H empowers youth through a wide range of hands‑on learning experiences, leadership opportunities, and community involvement. Whether in urban centers or rural communities, Texas 4‑H provides projects and programs designed to match every interest‑including agriculture and livestock, STEM, healthy living, leadership, and natural resources.

From robotics to food science, fashion to photography, Texas 4‑H helps kids and teens explore new passions, develop practical life skills, and connect with caring mentors. Supported by the Texas A&M Agri Life Extension Service and dedicated volunteers, Texas 4‑H encourages youth to become confident, capable leaders who give back to their communities. With a proud history and a commitment to innovation, Texas 4‑H continues to inspire and nurture generations of Texans.

The Business Coordinator I works as a member of the Texas 4‑H Center Business Services team and provides a broad range of financial, administrative, customer service, registration, communications, human resources, and operational support necessary for the effective operation of the Texas 4‑H Center.

• Manages and processes accounts receivable activities for the Texas 4‑H Center in accordance with Texas A&M University and Agri Life Extension policies and procedures.
• Processes checks, credit card payments, and other authorized payments.
• Prepares and processes deposits and related documentation in accordance with University and Agri Life cash management requirements.
• Records and maintains accounts receivable transactions in approved financial systems.
• Creates and maintains customer invoices, receipts, and supporting financial documentation.
• Tracks payments associated with Center events, programs, lodging, and other activities.
• Reviews event and activity records to ensure required payments have been received.
• Monitors outstanding balances, delinquent accounts, and insufficient funds and follows established procedures for collection.
• Assists with monthly and periodic reconciliation of financial information between University systems, Center financial records, and approved accounting systems.
• Assists with preparation and maintenance of revenue, participation, budget, and other financial reports.
• Assists with monitoring Center budget activity and provides financial information to the Center Director as requested.
• Coordinates and maintains documentation associated with donations and memorials, including receipt of funds, deposits, records, and acknowledgements.
• Assists with fiscal year-end and other financial closing activities.
• Assists with UBIT and other required financial reporting.
• Monitors and maintains financial records, revenue procedures, and inventory records associated with the Texas 4‑H Center T‑shirt Shoppe.
• Reviews assigned financial documentation for accuracy and completeness and brings discrepancies or concerns to the attention of the Center Director.
• Maintains knowledge of University and Agri Life financial policies, procedures, cash management requirements, internal controls, and separation‑of‑duties requirements.
• Provides backup support for accounts payable and purchasing functions while maintaining required financial controls and separation of duties.

• Serves as a welcoming and…