Department Coordinator II - Facilities

Title

Posting Number S01615JP

Department Facilities Management Administration

The Department Coordinator II is responsible for providing comprehensive support and coordination for the department including, handling a wide range of administrative tasks, managing departmental projects, and serving as a liaison between department members and external stakeholders.

The position is also responsible for accounts payable and performs a range of routine accounting and financial functions, including entering invoices, routing for approval and payment, processing purchase orders and reconciliations, maintaining organized records, supporting internal reporting and financial tracking needs, and processing a variety of accounting forms and transactions, including obtaining W-9 forms from new vendors, cash deposits, journal entries, and related documentation.

The position serves as a key point of contact for vendors and campus partners and assists with resolving discrepancies.

Additionally, the position provides back-up and cross coverage for Facilities administrative teams including work orders, fleet management, asset management, rental housing, and contracts.

The ideal candidate possesses strong organizational, communication, and problem-solving skills. May support multiple leaders or larger, more varied, complex areas.

The hourly range for this position is expected to be: $/per hour.

Compensation is based on skills and experience.

• A variety of health insurance plans (Medical – effective date of hire, Vision, Dental)
• Generous Retirement Plan – 10.12% annual compensation contribution (Eligible after 1 year of service and age 26), no match or vesting required!
• Life and Disability Insurance
• Paid Time Off: 10 days of vacation (1st year), 15 days (2nd year), 12 days of personal/sick time ( PTO accruals based on hours worked).
• Paid Parental Leave (Available after one year of service)
• Access to many of the College’s facilities including the gym and pool (Including household members)
• Outstanding customer service and interpersonal skills with the proven ability to interact and communicate positively and effectively with all constituents (faculty, managers, coworkers, students, applicants, external customers) and sometimes in stressful situations.
• Must routinely apply basic traits of honesty, integrity, loyalty, and respect for others.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team in a busy office setting with regular interruption.
• Exceptional organizational and multi-tasking skills, with great attention to detail, the ability to manage multiple priorities, function well under pressure and meet deadlines.
• Proven ability to use good judgment, be resourceful, as well as proactive in thinking through problems and identifying solutions.
• Strong sensitivity to and ability to maintain confidentiality and use discretion
  working with sensitive material.

• Associates and/or Bachelors degree

• Two or more years of prior work experience in an office setting, with emphasis on one or more of the following areas: bookkeeping, record/data coordination, education administration, customer service, patient relations or constituent relations.
• Office Administration:
  Knowledge of administrative and clerical procedures and systems such as email communications, budgets, expense reporting, managing records, and general event support.
• Microsoft Office advanced proficiency.

• Understanding of Higher Education Environment:
  Knowledge of the workings of a small liberal arts college and its key stakeholders (students, faculty, staff, alumni, and community).
• Working knowledge with…