Department Coordinator II - Academic Affairs

The Department Coordinator provides administrative, operational, and budget support for the Office of the Dean for Academic Affairs. The position supports a range of functional areas, including general office operations/projects, faculty search processes, liberal arts advising processes, budget and faculty funding processes, and grants office projects. The coordinator works closely with the associate dean for faculty recruiting and student advising in support of advising and faculty search activities, with the director of faculty administration in support of faculty funding initiatives, and collaborates with faculty, staff, and campus partners across the College.

As a key support role within the office, the coordinator works both independently and in small collaborative teams to ensure that processes are carried out accurately, efficiently, and with appropriate discretion. This role requires strong organizational and communication skills, attention to detail, sound judgment, and the ability to manage multiple responsibilities in a dynamic academic environment.

Review of applications for this position will begin on November 9th, 2026.

The hourly range for this position is expected to be: $/per hour. Compensation is based on skills and experience.

• A variety of health insurance plans (Medical – effective date of hire, Vision, Dental)
• Generous Retirement Plan – 10.12% annual compensation contribution (Eligible after 1 year of service and age 26), no match or vesting required!
• Life and Disability Insurance
• Paid Time Off: 10 days of vacation (1st year), 15 days (2nd year), 12 days of personal/sick time ( PTO accruals based on hours worked).
• Paid Parental Leave (Available after one year of service)
• Access to many of the College’s facilities including the gym and pool (Including household members)
• Ability to exercise initiative and good judgment in execution of duties
• Superior customer service skills working with various department, colleagues, and team members
• Organizational project management skills
• Oral and written communication skills
• Ability to work across various offices to accomplish daily tasks

• Efficient use and knowledge of software systems that include Bowdoin specific software:
  Workday Finance and Student, CMS (web page management software); and software systems supported by the college including Microsoft Office 365:
  Teams, One Drive;
  Workday, Recruit, Canvas, Zoom, Campus Groups. The ability to learn new software systems with little to no training. Some proficiency with classroom instruction equipment, setting up and recording candidate interviews, assisting faculty and staff with computing/technology needs.

• Minimum 1–3 years of office experience required

This position requires knowledge of general administrative and office support practices, including recordkeeping, scheduling, document preparation, and workflow coordination. It also requires knowledge of, or the capacity to learn, institutional processes related to academic affairs, faculty searches, liberal arts advising support, budget administration, and grants-related activities. Familiarity with professional office practices, including the appropriate handling of confidential and sensitive information, is essential.

An understanding of effective communication and responsive service in a higher education or similarly collaborative professional environment is also important.

The successful candidate will bring strong organizational skills and the ability to manage multiple responsibilities, set priorities, and follow through on detailed work in a timely manner. Strong written and verbal communication skills are essential, as is…