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Job Description & How to Apply Below
As a Software Governance, SaaS & License Management Consultant, you will act as the central owner of the software governance process execution and monitoring.
You will ensure that:
All software and SaaS solutions are properly assessed, approved, and inventoried
Governance processes are effectively applied, measured, and continuously improved
Licenses are controlled, optimized, and aligned with real usage
This is a hands-on coordination and governance role, combining operational rigor with continuous improvement responsibilities.
Key responsibilities
Governance process ownership & monitoring:
Execute and monitor the end-to-end software and SaaS governance process
Ensure that all required security, compliance, procurement, and architecture checks are consistently applied
Define and track governance KPIs (e.g., lead time, compliance rate, process gaps)
Identify bottlenecks, inefficiencies, and governance gaps
Drive continuous improvement of governance processes, tools, and ways of working
Promote a pragmatic governance approach balancing control and business agility
Software & SaaS intake governance:
Govern the intake of new software and SaaS requests
Ensure no tool is introduced without proper approval and validation
Challenge requests by identifying existing internal solutions
Coordinate and follow up all required reviews and approval.
Software inventory & Data quality:
Ensure that all software and SaaS solutions are correctly inventoried and maintained
Own and maintain the software catalogue / SaaS inventory, including:
Solution details
Ownership
Approval status
Licensing model
Lifecycle status
Ensure completeness, accuracy, and consistency of inventory data
Reduce shadow IT by improving visibility and governance coverage
License management & optimization:
Manage licenses under Digital Workplace responsibility
Ensure timely renewals and contract follow-up
Monitor license usage and identify optimization opportunities
Analyze usage reports and drive cost optimization actions
Ensure alignment between purchased licenses and actual usage
Contribute to license governance best practices and policies
Stakeholder Coordination:
Act as the central coordination point between:
Business teams
Digital Workplace
Architects
Information security & data protection
Procurement & vendor management
Other IT teams
Ensure smooth collaboration and timely decision-making
Proactively follow up and drive actions to closure
Reporting & continuous improvement:
Produce and analyze governance and license usage reports
Define and track KPIs for service performance and governance effectiveness
Identify trends, risks, and improvement opportunities
Improve transparency and reporting for stakeholders and management
Documentation & process enablement:
Maintain and improve governance documentation (Confluence, SharePoint, etc.)
Ensure processes are clear, accessible, and understood by stakeholders
Support integration of governance into procurement and tender processes
Contribute to standardization and simplification of governance flows
Requirements
You are able to speak, read and write fluently English and French or Dutch.
3 to 4 years of experience in:
IT Governance
IT License Management
Software/SaaS coordination
Strong understanding of:
Software/SaaS intake and approval processes
Governance frameworks and compliance topics (GDPR, vendor risk, security review)
Proven experience with license management or usage monitoring
Strong stakeholder coordination skills across multiple domains
Strong ownership mindset: proactive, structured, autonomous
Analytical mindset with experience in KPI definition and reporting
Excellent communication skills (business & IT)
Experience with documentation tools (Confluence, SharePoint, etc.)
Structured and detail-oriented with strong follow-up discipline
Able to manage complexity and incomplete information
Hands-on and solution-oriented
Strong communicator who can bridge business, IT, and governance topics
Focused on both control and continuous improvement
Nice-to-have:
Experience in a regulated or international environment
Experience with :
SaaS lifecycle management
Procurement / tender processes
Software asset or license governance
familiarity with tools such as:
Service Now, IVANTI, Jira
Power BI, Excel, Power Apps
Knowledge of ITIL or service management best practices
Exposure to AI governance or EU AI Act
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