Communications & Events Manager

Communications & Events Manager (CEM) Job Description

Facility: Brazos Valley Food Bank (BVFB)
Position: Full-time (at least 40 hours/week)
Position Title: Communication & Event Manager (CEM)
Department Name: Development (key functions of fundraising and communications/marketing)
Reports To: Executive Director Pay Range: $57,750-$63,000 Classification: Exempt

The Communication & Event Manager (CEM) follows the strategy from the Executive Director and Fundraising & Marketing Committee to lead the planning, implementation, and tracking of all communication and special events needed to sustain and grow the mission and work of Brazos Valley Food Bank (BVFB). The role includes ensuring the successful planning and execution of BVFB’s Special Events, coordination of logistics for third‑party fundraisers, development and updating of marketing collateral, oversight of external communication requests, and collaboration across departments to maintain a mission‑centric approach.

• Consult with the Executive Director and Fundraising & Marketing Committee on key players, themes, décor, etc. for events.
• Plan and execute BVFB‑led events, including developing timelines, coordinating venues, vendors, contractors, and volunteers.
• Delegate clerical tasks to the Community Experience Assistant (CEA) and ensure follow‑through.
• Plan, develop, and obtain approval for all promotional strategies, including invitations, sponsorship packages, videos, social media, and press releases.
• Develop a detailed run‑of‑show for each event to keep roles clear and tasks on schedule.
• Coordinate with the Fund Development Manager to secure monetary sponsors.
• Coordinate with the Accounting & Fundraising Professional on event donation collection processes.
• Document all event processes, schedule After Action Reviews, and capture lessons learned.

• Build and maintain relationships with third‑party event organizers, securing annual commitments before budgeting.
• Attend events to take photos, ensuring compliance with BVFB branding and fundraising guidelines.
• Track outcomes and evaluate event effectiveness for future planning.

• Manage all external communications across website, email, social media, and print by producing, reviewing, and publishing accurate, engaging content.
• Ensure brand consistency using approved visual standards, tone, and messaging.
• Maintain style guides, templates, and collateral, updating them regularly.
• Develop high‑level messaging that aligns with leadership guidance and BVFB strategic goals.

• Collect stories from neighbors, volunteers, donors, and partners in a dignified manner reflecting diversity.
• Capture high‑quality photos for various platforms while adhering to brand and dignity standards.
• Plan, record, and edit video content supporting fundraising, advocacy, and education.
• Secure required release forms and archive them for compliance and future use.
• Maintain an organized digital library of photo, video, and story assets for easy internal access.
• Ensure storytelling and imagery is diverse, representative, and mission aligned.

• Oversee timely updates, layout adjustments, and content audits.
• Manage donation pages and web‑based appeals for clarity and donor engagement.
• Monitor analytics to evaluate visitor behavior and recommend improvements.

• Coordinate monthly e‑newsletters and educational email updates.
• Ensure accuracy, clarity, and dignity in all email messaging.
• Maintain segmented email lists for donors, volunteers, partners, and general audiences.
• Track performance metrics and use data to refine strategies.

• Develop content with a strategic calendar aligned with BVFB priorities.
• Ensure scheduled posting for consistency.
• Respond to comments and messages per communication policies.
• Analyze platform insights to identify trends and strengthen engagement.
• Identify opportunities for collaborations, campaigns, and new digital engagement strategies.

• Lead collection of data, photos, key accomplishments,…