Founding Enrollment & Family Coordinator

Mosaic Learning Academy is preparing to open a new public charter school in Buckeye in August 2027. We are seeking an experienced, bilingual Enrollment & Family Coordinator to join our founding team and help build the relationships and administrative systems that will support our school from the very beginning.

At A Glance

Type. Part-time, approximately 20 hours per week

Compensation. $25–$30 per hour

Anticipated start. September 2026

Location. Buckeye, Arizona. Not a permanently remote role.

Language. Professional fluency in English and Spanish required

Help welcome Mosaic’s founding families.

Our promise is that every scholar will be Known, Challenged, and Supported. We want families to experience that promise before their child ever walks through our doors.

This position is ideal for a seasoned administrative professional who combines warm, exceptional family service with strong organization, initiative, accuracy, and follow-through.

The Opportunity

During Mosaic’s pre-opening period, enrollment will be your highest priority. You’ll serve as one of Mosaic’s primary contacts for prospective families — responding to inquiries, building relationships, conducting follow-up, helping families navigate enrollment requirements, maintaining accurate records and CRM information, and participating in tours, information sessions, community outreach, and enrollment events.

Mosaic is intentionally hiring this role early to create continuity from pre-opening enrollment into school operations. As enrollment systems become established, you’ll progressively assume broader administrative responsibilities and help prepare Mosaic for opening.

The position is anticipated to have the opportunity to transition to a full-time Office Manager & Family Coordinator role as early as January 2027 and anticipated no later than approximately April 2027, based on organizational need, enrollment, available resources, and successful performance.

What You’ll Do

Serve as a primary point of contact for prospective Mosaic families in both English and Spanish.

Respond promptly and warmly to family inquiries by phone, text, email, and other approved channels.

Conduct consistent follow-up and help families complete applications, documentation, and enrollment requirements.

Maintain accurate CRM information, enrollment records, family interactions, next steps, and follow-up.

Support family information sessions, tours, enrollment meetings, and other family-facing activities.

Participate in required community and enrollment events, including evening and weekend activities.

Ensure event leads are accurately captured and moved into Mosaic’s family follow-up process.

Identify recurring family questions or barriers, and help improve processes and communication.

Progressively assume administrative responsibilities involving records, trackers, school systems, documentation, purchasing support, vendor follow-up, school-opening logistics, and other operational priorities.

Work closely with the Operations Manager while providing appropriate administrative support across Mosaic’s operations, academic leadership, and executive leadership.

As Mosaic approaches opening, the role may expand into areas such as student records, registration, student information systems, daily attendance processes and reporting, family-facing office operations, and other recurring school administrative responsibilities.

Who Will Thrive Here

That is the reputation we’re looking for someone to develop. You’ll thrive here if you:

Notice what needs attention and take appropriate initiative.

Anticipate needs rather than waiting to be reminded.

Keep records, data, and documentation…