Administrative Assistant

The Administrative Assistant provides confidential administrative support to the President & General Manager and the Board of Directors. This full-time, non-exempt position coordinates schedules, communications, records, meetings, projects, and administrative follow-up while supporting human resources and Board-related functions in collaboration with management and accounting.

• Prepare meeting notes, correspondence, reports, presentations, notices, and internal communications.
• Coordinate calendars, meetings, appointments, Board and committee materials, and meeting support.
• Maintain organized and confidential executive, administrative, HR, and Board records.
• Track priorities, deadlines, follow-up items, reporting requirements, and assigned projects.
• Coordinate recruitment, interview scheduling, onboarding, offboarding, and handbook or job-description updates.
• Support office services, supplies, technology coordination, public outreach, and special projects as assigned.
• Display professionalism, discretion, accuracy, follow-through, and good communication with staff and stakeholders.

Education:

Associate degree, bachelor's degree, or equivalent training and experience preferred Certification:
Certified Notary Public or ability to obtain certification; valid Arizona driver's license

Experience:

Five or more years of administrative experience preferred Computer

Skills:

Microsoft Office Suite and standard office technology;
SharePoint and Teams a plus Employment Status:
Full-time, non-exempt, benefits eligible

Hours:

In office Monday-Friday, 7:30 a.m.

-4:30 p.m.; no remote work Citizenship:
Must provide documentation showing U.S. Citizenship or the right to work Language:
Proficient in reading, writing, and speaking English

The highest duties of this position are confidentiality, accuracy, completeness, professional judgment, and good communication. Skills include attention to detail, timely follow-through, business writing, grammar, records organization, understanding oral and written instructions, and professional communication. Knowledge of open meeting and public record requirements is preferred. Work is primarily office-based and requires sitting for extended periods, reading computer screens and small print, using a keyboard, communicating verbally and in writing, and frequently lifting up to 10 pounds and occasionally lifting 25 pounds.

• Must pass a medical examination to ensure fitness for the job.
• Must pass drug and alcohol screening.
• Receive positive regular performance evaluations from supervisors.

Community Water Company is an at-will employer. Revised October 2026