Interim Site Administrator
Listed on 2026-11-02
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Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Data Entry, Business Administration
Interim Site Administrator
Moray Temporary Contract Ongoing Site-Based
Are you an organised and detail-oriented administrator looking for your next opportunity? We re recruiting an Interim Site Administrator to provide essential administrative support at a busy operational site in Portgordon.
This is a varied, hands‑on role suited to someone who enjoys keeping things organised, maintaining accurate records and supporting a team to ensure the smooth day‑to‑day running of site operations.
The Role- Acting as the first point of contact for visitors and managing site access and swipe card administration.
- Coordinating site inductions and ensuring personnel comply with site entry procedures.
- Recording and reconciling deliveries, feedstock receipts and outgoing materials, maintaining accurate records and traceability.
- Raising purchase orders, processing invoice receipts and liaising with suppliers.
- Managing office supplies, stock checks and the ordering and issuing of PPE.
- Maintaining electronic and paper records, including document archiving and filing.
- Supporting the Site Leader and Leadership Team with general administration and the organisation of staff training.
- Liaising with HR regarding employee records and sickness absence reporting.
- Maintaining high standards of housekeeping and supporting regular site audits.
We re looking for someone who is proactive, reliable and comfortable managing a varied administrative workload in a busy site environment.
- Strong Microsoft Office skills, particularly Excel, Word and PowerPoint.
- Intermediate Excel skills and confidence working with spreadsheets and data systems.
- Excellent attention to detail and the ability to maintain accurate records.
- Strong organisational and communication skills.
- The ability to work independently while supporting a wider operational team.
- Experience with Business Central/Dynamics would be advantageous.
This is an opportunity to join an operational team in a varied site-based administrative role, where accuracy, organisation and effective communication are essential to keeping daily activities running smoothly.
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