Accounts Payable Specialist

Unicell is a creative, resourceful manufacturer with a strong commitment to employees and customers.

Innovative and flexible, we have created a culture of success that’s shared by every individual. We are a multi-cultural/multilingual company that embraces diversity and inclusion from the assembly floor to the executive branch

With headquarters in Toronto, Canada and Buffalo, New York, we also have locations in Rochester and Albany to complete projects for our local and national customers. Our major products are truck bodies, and we build an almost unlimited number of custom variations to these basic products. We are also a supplier of truck equipment manufactured by other top companies.

How does Unicell remain committed to employees?

We provide Highmark Blue Cross/Blue Shield 90% employer paid. This covers all plans, single - family

Free life insurance.

11 paid holidays PLUS your birthday is a holiday. Stay home and celebrate!

Quarterly, nondiscretionary bonus based on the Company’s profitability. We work hard and we share with you!

We’re currently seeking reliable, and conscientious individual for an Accounts Payable position at our Van body Manufacturing Division located in Buffalo, NY. You will be assisting in the implementation of our new ERP system as well as other department updates.

Position Summary

We are seeking an experienced Accounts Payable Specialist to manage high-volume invoice processing, vendor account reconciliations, and payment preparation in a busy manufacturing environment.

Using Infor Syte Line (Cloud Suite Industrial), you will match invoices to purchase orders and receiving records, investigate discrepancies, maintain accurate vendor balances, and support month-end closing.

This position requires strong organization, sound judgment, and consistent follow-through. You must be comfortable managing competing deadlines and working closely with Purchasing, Receiving, Operations, and Accounting to resolve issues promptly.

Key Responsibilities

• Invoice processing and matching:
  Review and process vendor invoices, perform three-way matching against purchase orders and receiving records, and prepare and post approved vouchers in Syte Line.
• Accurate coding:
  Apply appropriate general ledger accounts, department/unit codes, and site information to invoices for materials, equipment, freight, services, and operating expenses.
• Discrepancy resolution:
  Investigate differences in prices, quantities, freight charges, receipts, and invoice terms. Follow up with vendors and internal departments to obtain corrections and approvals.
• Credits and prepayments:
  Process vendor credit memos, follow up on returns and outstanding credits, and apply approved deposits and prepayments to the appropriate invoices.
• Payment preparation:
  Prepare scheduled check runs, ACH payments, and other electronic payments for review and approval. Monitor due dates and available early-payment discounts.
• Vendor reconciliation:
  Reconcile vendor statements to AP records, investigate missing invoices and unapplied payments, and respond professionally to vendor inquiries.
• Month-end support:
  Review AP aging, reconcile the AP subledger to the general ledger, and help identify unrecorded liabilities and expenses requiring accrual. Assist with reviewing received-but-not-invoiced items and purchasing accrual discrepancies.
• Vendor records and reporting:
  Maintain accurate vendor information and W-9 documentation, and assist with annual 1099 reporting.
• Internal controls:
  Follow approval procedures, check for duplicate invoices and payments, and ensure vendor banking changes receive independent verification and authorization.
• Documentation and improvement:
  Maintain organized accounting records and help improve invoice workflows, reduce…