Administrative Assistant, Orthopaedics

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The Department of Orthopaedics at the University at Buffalo is recruiting a full‑time Administrative Assistant. The position provides support to the Chairman, Faculty, and Executive Team of the Department. This role requires effective communication, detail orientation, responsibility, dependability, efficiency, and strong organization skills with the ability to multitask and prioritize at a high level.

The office will be located at our administrative building in Cheektowaga, NY. Travel to all locations will be required.

• Manage faculty timecards for Chair approval.
• Assist with tracking academic performance of faculty for annual review by chair (publications, presentations, invited lectures, book chapters, etc.).
• Monthly reports pulled and documented on spreadsheets; faculty attendance, residents case report logs.
• Document Grand Rounds attendance weekly in Med Hub.
• Complete dossiers and submit documents accurately and in a timely manner to Department Chair.
• Update Mobile Med and check for accuracy weekly.
• Manage online CME and update when needed. Verify week prior to ensure both residency and fellowship calendars are accurate. Send CME sign‑in sheet to Alicia each week.
• Scheduling/communication with faculty regarding departmental activities (meetings, annual review with Chair, etc.).
• Work with practice plan HR managing all staff and faculty appointments and reappointments affiliated with the Department of Orthopaedics.
• Update ECVs in January, April, July, and October. Confirm completion with Chair and Training Program Administrator.
• Provide clerical support, communication emails, mailings, scanning, filing, printing, etc., with residency and fellowship interviews, as well as residency graduation activities annually as needed.
• Assume other responsibilities as requested.

• Our benefits prioritize your well‑being and success to enhance every aspect of your life.
• Being part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.