Office Coordinator

The Office Coordinator supports day-to-day administrative and accounting operations. This role requires strong organization, punctuality, and the ability to follow established procedures. The ideal candidate has experience with office administration, data entry, and basic A/P and payroll tasks.

• Answer and route incoming phone calls.
• Perform Accounts Payable (A/P) including billing, invoice processing, and vendor communication.
• Assist with collections and follow up on outstanding balances.
• Support payroll preparation and time entry review.
• Complete data entry tasks, including updating the sales journal and internal reports.
• Maintain filing systems (electronic and physical).
• Perform general office duties including scanning, organizing documents, and mail handling.
• Ensure accuracy, attention to detail, and timely completion of tasks.
• Follow instructions, company policies, and administrative procedures.
• Assist team members with administrative support as needed.

• 1+ year of administrative, office assistant, or coordinator experience preferred.
• Basic computer proficiency (Microsoft Office).
• Knowledge of A/P, billing, or payroll tasks preferred.
• Strong attention to detail and accuracy.
• Excellent communication and customer service skills.
• Ability to multitask, prioritize, and problem-solve.
• Reliable, punctual, and able to follow direction.
• Ability to work both independently and in a team environment.

• Entry level

• Full-time

• Administrative

• Machinery Manufacturing