Administrative Assistant

Job Description

As an Administrative Assistant, you will provide administrative and operational support to the Company’s Human Resources and Legal functions. This role supports HR administrative processes, employee records, and onboarding logistics, as well as legal administrative tasks such as document management, scheduling, and filing.

This position requires professionalism, discretion, strong organizational skills, and the ability to manage confidential information. The role is non-exempt and administrative in nature and does not involve independent decision‑making on legal, compliance, or employment matters. This is a full‑time, in‑person position based in the Company’s Buffalo, New York office, given the nature of the administrative, HR, and legal support responsibilities.

• Provide day‑to‑day administrative support to the HR Administrator.
• Collect, process, and maintain employee documentation in compliance with company policies and applicable law.
• Track employee attendance, PTO, and leave requests; assist with payroll‑related documentation.
• Maintain the HR departmental email Inbox and respond to routine inquiries.
• Serve as a point of contact for intake of HR administrative questions and escalate issues as appropriate.
• Coordinate onboarding materials and support onboarding of new employees.
• Assist with preparation and distribution of HR communications, policies, and updates.
• Coordinate internal meetings, trainings, and employee events.
• Maintain strict confidentiality of all HR related information.

• Provide administrative support to the Chief Legal Officer, including calendar and meeting coordination.
• Draft, format, proofread, and organize correspondence and corporate documents as directed.
• Maintain electronic and physical legal files.
• Assist with document execution, e‑filing, and internal approvals.
• Maintain strict confidentiality of legal and corporate information.

• Provide general administrative support to managers and staff.
• Assist with data entry, reporting, and special projects assigned.

• Bachelor’s degree (B.A. or B.S.) from an accredited four‑year college or university.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• High degree of professionalism and discretion.
• Proficiency with Microsoft Office and ability to learn new systems.
• Ability to manage multiple priorities in a team environment.

• The ideal candidate will have 2–3 years of experience in an administrative support role. However, the Company is also willing to train a highly organized, dependable individual with a strong work ethic, demonstrated aptitude, and the ability to learn quickly. Relevant experience level will be considered when determining starting pay within the posted range.

• Experience supporting Human Resources, Legal, or corporate operations.
• Familiarity with HRIS, payroll, and Enterprise Management Systems.
• Exposure to employment or labor law concepts in an administrative capacity.
• Interest in professional growth within HR, Legal, or operations.

The Company encourages and supports ongoing training and professional development related to the role. Opportunities for learning may include exposure to Human Resources, Legal, compliance, and corporate operations, as well as internal or external training resources as approved by management. This position offers the potential for professional growth over time based on business needs, performance, and organizational structure.

• Regularly required to talk or hear.
• Position regularly requires use of hands or fingers; handle or feel objects, tools, or controls and type and write out documents.
• Occasionally required to stand; walk; sit; and reach with hands and arms.
• Must occasionally lift and/or move up to 25 pounds.

• Climate‑controlled indoor space.
• Exposure to outside elements when walking to and from buildings.
• Noise levels are usually low to moderate.
• Possible prolonged exposure to blue light from computer screen.

• $20–30 per hour