Administrative Assistant​/Receptionist

Classified
- Position
- Office Assistant
- Receptionist

Job Number

Start Date

Open Date 10/08/2026

Closing Date 10/19/2026

West Buffalo Charter School is seeking a dedicated and organized Administrative Assistant/Receptionist to join our team. The ideal candidate will be the first point of contact for visitors and will provide comprehensive administrative support to ensure the smooth operation of the school's front office. This role requires excellent communication skills, a friendly demeanor, and the ability to handle multiple tasks efficiently.

This is a ten-month position starting the week before school starts and ending the week after school ends.

HOURS:

Front Desk Management

• Greet and welcome visitors, students, and staff in a professional and friendly manner.
• Develop professional relationships with building staff, students, and visitors.
• Coordinate communication between parents, teachers, and administration.
• Maintain building strict security standards and monitor cameras.
• Answer, screen, and direct phone calls; handle inquiries.
• Maintain the reception area, ensuring it is tidy and presentable.
• Maintain composure in stressful situations.

• Provide administrative support to the School Administration, including word processing, data entry, filing, faxing, typing, and maintaining records.
• Maintain Google Receptionist Calendar.
• Printer upkeep including scheduling maintenance and stocking supplies.
• Handle bus transportation communications in conjunction with Registrar.
• Maintain school communications through social media, internal school televisions, parent contact platforms.
• Handle incoming and outgoing mail and deliveries.
• Order and maintain office supplies and equipment.
• Assist with organizing school events and activities.
• Utilize student management database to maintain attendance records as required.
• Perform other administrative duties as assigned.

• High school diploma or equivalent; additional qualifications in office administration are a plus.
• Prior experience as a receptionist, administrative assistant, or in a related role.
• Proficiency in Microsoft Office Suite (Word, Excel) and Google Applications.
• Experience using office equipment (printer, laminator, multi-line phone system, etc.).
• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Friendly and professional demeanor with a customer service-oriented mindset.
• Ability to maintain confidentiality and handle sensitive information.
• Demonstrate prompt and regular attendance.

• Work is performed in a school/office setting with adequate workspace, lighting, ventilation, and comfortable temperatures.
• Frequent interaction with students, parents, staff, and visitors on a daily basis.

• Prolonged periods sitting at a desk and working on a computer.
• Frequently talking on the phone and in person.
• May occasionally be required to lift packages and/or office supplies, up to 20 pounds