Data Entry Specialist

Job in Buffalo, Erie County, New York, 14266, USA

Listing for: Intuvia Technologies

Part Time position
Listed on 2026-10-16

Job specializations:

Administrative/Clerical
Data Entry, Business Administration, Office Administrator/ Coordinator

Salary/Wage Range or Industry Benchmark: 42000 - 64000 USD Yearly USD 42000.00 64000.00 YEAR

Job Title:

Data Entry Operations Specialist

Job Location:

Hybrid at Buffalo, NY 14210, 3 days/week onsite Duration: 12+ Months Contract (High possibility of extension) Responsibilities:

Data Entry & Documentation:
High-volume entry of financial information into mainframe and brokerage systems; maintaining precise, clean, and audible case notes for audit trails.
Transaction Coordination:
Liaise with front-office personnel to coordinate and track cash and security transfers, asset movements, fund/model changes, liquidations, and account terminations.
Quality Assurance:
Review and analyze operational reports and system documents for absolute accuracy, escalating gaps or anomalies to the appropriate teams to mitigate monetary, regulatory, and reputational risk.
Stakeholder

Collaboration:

Build and maintain strong working partnerships with cross-functional teams, including Operations, Trust Officers, Legal, Tax, and external vendors.
Process Improvement:
Actively identify operational bottlenecks during daily tasks and propose solutions to streamline processes.

Required Experience:

Core Administrative

Skills:

Proven typing speed/accuracy and strong data entry skills.
Meticulous Attention to Detail:
Ability to spot errors in heavy documentation and keep impeccable records.
Communication:
Strong and effective verbal and written communication skills for cross-departmental coordination.
Agility & Organization:
Exceptional planning, prioritization, and time-management skills to thrive in a fast-paced environment with shifting priorities.
Technical Proficiency:
Comfort working within Microsoft Office (Excel, Word) and an ability to quickly learn proprietary mainframe/brokerage databases.
Education:

Bachelor’s degree in Business, Finance, or equivalent practical administrative experience.

Preferred Experience:

Previous exposure to banking, brokerage operations, trust services, or securities products is a plus but not required.