Administrative Assistant

Hours:

Full Time, Monday - Friday 8:00 am - 4:00 pm

Union Status:

Union Status: ILA Local 2028

Performs administrative and support functions for the Grants and Development Department and assists the Consumer and Government Affairs Department as needed under the supervision of Department management.

Performs administrative and support functions for the Grants and Development Department and assists the Consumer and Government Affairs Department as needed under the supervision of Department management.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such duties are a logical assignment to the position.

• Performs advanced word processing and integrated spreadsheet functions.
• Performs administrative tasks for management and administration of grants and departmental projects.
• Supports department staff in the preparation of grant applications and management.
• Assists with board resolutions for grant applications, contracts, and awards.
• Drafts routine correspondence.
• Proofread reports.
• Maintains office files, reports and records.
• Makes travel and lodging arrangements.
• Assists in the arrangement of meetings.
• Performs administrative duties, screens telephone calls and office visitors.
• Attends and takes notes at meetings.
• Serves as liaison between the Department and other departments.
• Maintains accurate contact lists.
• Manages multi-piece mailings.
• Performs other duties and tasks as assigned.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such duties are a logical assignment to the position.

• Performs advanced word processing and integrated spreadsheet functions.
• Performs administrative tasks for management and administration of grants and departmental projects.
• Supports department staff in the preparation of grant applications and management.
• Assists with board resolutions for grant applications, contracts, and awards.
• Drafts routine correspondence.
• Proofread reports.
• Maintains office files, reports and records.
• Makes travel and lodging arrangements.
• Assists in the arrangement of meetings.
• Performs administrative duties, screens telephone calls and office visitors.
• Attends and takes notes at meetings.
• Serves as liaison between the Department and other departments.
• Maintains accurate contact lists.
• Manages multi-piece mailings.
• Performs other duties and tasks as assigned.

Knowledge of administrative office procedures; proper grammatical usage, spelling and punctuation; filing and departmental office procedures. Ability to proofread reports; to prioritize and prepare data in a timely and efficient manner; to seek out information as needed; to meet deadlines; to operate within time constraints; to operate routine office equipment; and to perform numerous tasks simultaneously.

Knowledge of administrative office procedures; proper grammatical usage, spelling and punctuation; filing and departmental office procedures. Ability to proofread reports; to prioritize and prepare data in a timely and efficient manner; to seek out information as needed; to meet deadlines; to operate within time constraints; to operate routine office equipment; and to perform numerous tasks simultaneously.

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).

Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.

Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.

An…