Administrative Assistant II

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*
* Title:

** Administrative Assistant II
** Job Type:
** Regular##
** Company:
** Roswell Park Comprehensive Cancer Center##
** Department:
** Pathology##
** Time Type:
** Full time##
** Weekly

Hours:

** 40## FTE:1##
** Shift:
** First Shift (United States of America)##
*
* Summary:

*
* About the Role:

Are you a highly organized professional who enjoys keeping teams running smoothly, managing competing priorities, and supporting organizational leaders?
Roswell Park Comprehensive Cancer Center is seeking an Administrative Assistant II to provide high-level administrative support to departmental leadership, including the Chair, Vice Chairs, and Chiefs. In this role, you'll serve as a trusted partner, helping coordinate critical activities, communications, and operations that support patient care, research, and education.
This is more than a traditional administrative role. It's an opportunity to become a key contributor within a dynamic department, taking ownership of complex projects, building relationships across the organization, and helping leaders stay focused on advancing Roswell Park's mission.
The starting annual salary for this position is $59,049 and this can include a full comprehensive benefits package.
What You'll Do:  As an Administrative Assistant II, you will:  Manage complex executive calendars, balancing multiple priorities and scheduling needs.  Coordinate meetings and events, including scheduling, agenda preparation, and meeting documentation.  Prepare, compile, and distribute monthly, quarterly, and ad hoc reports.  Serve as a central point of contact for departmental communications and administrative processes.  Process expense reports, purchase orders, and other business-related transactions.  

Maintain departmental timekeeping records with accuracy and attention to detail.  Draft correspondence, reports, and other professional communications on behalf of department leadership.  Gather, verify, and organize data to support departmental projects and initiatives.  Help develop and improve administrative processes that enhance efficiency and service.  Manage office supply inventory and coordinate ordering as needed.  Support a variety of departmental activities while maintaining confidentiality and professionalism.  

Collaborate across teams and participate in cross-training opportunities that expand your knowledge and responsibilities.
What You'll Bring:  We're looking for someone who is proactive, adaptable, and enjoys serving as a dependable resource for leaders and colleagues.  Successful candidates will have:  Experience providing administrative or executive-level support in a fast-paced environment.  Strong organizational and time management skills.  The ability to manage multiple priorities while maintaining accuracy and attention to detail.  Excellent written and verbal communication skills.  

Strong problem-solving abilities and a proactive approach to supporting leaders and teams.  Experience preparing reports, coordinating meetings, and managing calendars.  Proficiency with Microsoft Office applications and other business software tools.  The ability to handle sensitive information with discretion and professionalism.
You'll thrive in this role if you:  Enjoy bringing order to complex schedules and competing priorities.  Take pride in being highly organized and dependable.  Anticipate needs before they arise and proactively seek solutions.  Enjoy learning new skills and expanding your responsibilities.  Build strong relationships and communicate effectively with a wide variety of stakeholders.
Why You'll Love Working Here:  At Roswell Park, every employee contributes to a mission that changes lives: eliminating cancer's grip on humanity through research, education,…