Project Coordinator

Every Tarian Teammate contributes significantly to our mission. Whether as a frontline employee or working behind the scenes, our Teammates are the reason why Tarian is a trusted partner across all industries. You are member of a diverse team working in an inclusive and dynamic environment.

Tarian offers more than employment; we provide a career path rich in purpose and fulfillment. By joining Tarian, you become part of a greater mission. Through the creation of safe environments, you empower people, communities, and organizations to thrive and achieve their full potential, as well as your own.

Our full-time positions offer role specific on-the-job training, career paths, and a full range of benefits.

• Medical, Dental, and Vision Insurance
• Supplemental Medical Reimbursement Plans
• Paid Time Off or Sick/Safe Leave (dependant upon State), Paid Holidays*
• 401k Plan & Free Retirement Planning Consulting
• Short-term & Long-term Disability Income Protection Benefits
• Life Insurance for Teammate and Family
• Employee Assistance Program
• Recognition & Reward Program
• Perks Discount Programs with 3,000 free classes from yoga to financial wellness.
• Wellness Program
• Pet Insurance

The Project Coordinator provides administrative and logistical support to Project Managers, field technicians, and internal operations teams. This role helps keep project information, documentation, tickets, schedules, procurement records, and job materials organized and up to date.

This is a project-support position, not a Project Manager position. The Project Coordinator works primarily behind the scenes to assist with project execution. The Project Manager remains responsible for project scope, customer communication, project deliverables, budget review, change order approval, technical coordination, and final project closeout.

The Project Coordinator may communicate with customers for limited scheduling purposes, such as coordinating available onsite work dates or confirming service ticket scheduling. Broader customer communication, project meetings, scope discussions, and project status updates are handled by the Project Manager unless otherwise directed.

• Create and update project tracking sheets, device lists, labels, and related project documentation.
• Create and update project phases, project tickets, and service tickets within Connect Wise or other company systems.
• Assist with preparing project submittals using information provided by the Project Manager, Sales, Engineering, or approved project documentation.
• Support product procurement by processing approved purchasing requests, entering procurement information, and maintaining related records.
• Assist with scheduling project work, onsite service tickets, and technician availability as directed by the Project Manager or Service Manager.
• Process approved change orders administratively, including preparing documentation, updating internal systems, and routing information to the appropriate manager or sales representative.
• Process approved project and service orders with vendors, track order status, monitor backorders and procurement delays, update internal systems, and elevate any issues that may affect schedule, cost, or project delivery to the Project Manager.
• Coordinate receiving of ordered materials, verify received quantities against vendor packing slips or purchase records, and update Connect Wise or other internal systems as required.
• Pull, stage, pick, and ship parts for technicians based on approved project documentation, tickets, or packing slips.
• Print packing slips and update pick/ship information in Connect Wise or other company systems.
• Coordinate delivery of parts to customer sites when needed.
• Maint…