Purchasing Manager

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• Manage the purchasing for all University Facilities OTPS (Other Than Personal Service).
• Support the planning and preparation of departmental budgets, including creating reports (ad‑hoc reports), trend analysis and variances in activity, such as spend history by service type or vendor.
• Monitor expenditures against procurement spend budgets; alert leadership of potential overages and make recommendations for remediation.
• Develop and maintain a high level of proficiency as a user of University Facilities financial systems (Maximo, E‑Req, SUNY systems).
• Provide comprehensive procurement direction/support, including expense coding, approvals, and adherence to established guidelines.
• Manage departmental year‑end procurement processes, identifying orders to be liquidated, rolled forward, etc.
• Manage aging/status analysis on outstanding orders, ensuring systems are current and accurate.
• Analyze contract calendars to track expirations and initiate timely procurement of new contracts, ensuring business continuity and uninterrupted service.
• Build and develop relationships with key suppliers.
• Comply with all state laws and university guidelines in the execution of duties.
• Work with staff and University Procurement Services, where appropriate, to resolve all material and service grievances/complaints against suppliers.
• Respond to planned or unforeseen emerging issues/circumstances.
• Recommend solutions and resolve short‑ and long‑term operational/transactional issues escalated from employees, audits, etc.
• Supervise staff member(s), assigning and setting work priorities and objectives in accordance with established policies and procedures.
• Review and write performance appraisals.
• Monitor and approve time and attendance records.
• Ensure appropriate cross‑training to provide uninterrupted service to customers.
• Participate in training opportunities, including helping to develop, train, and share knowledge with others.
• Cooperate with and assist internal/external auditors in the completion of audits.
• Perform other duties or assignments as required.

• Mid‑Senior level

• Full‑time

• Purchasing and Supply Chain

• Higher Education

• Buffalo, NY