Project Administrator

Join to apply for the Project Administrator role at ARC - Advancing Revolutionary Construction

This range is provided by ARC - Advancing Revolutionary Construction. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$60,000.00/yr - $70,000.00/yr

At Arc Building Partners, we believe that our people are our greatest asset. We’re a collaborative team dedicated to building not only structures but also a positive, engaging workplace culture. Our mission goes beyond construction; we strive to create an environment where people enjoy coming to work and where our culture and core values drive everything we do.

Buffalo, NY 14202

You’re detail-oriented, organized, and thrive in a fast‑paced environment. With a solid understanding of accounting and construction processes, you keep financially accurate and projects running smoothly. You’re proactive, reliable, and a strong communicator who takes pride in getting things done right.

The Project Administrator plays a key role in supporting project teams with monthly billing, compliance, and project coordination. This position is responsible for preparing monthly payment applications, tracking subcontractor documentation, and ensuring accurate job cost reporting. You will collaborate closely with Project Managers and the Accounting team to keep projects on track from start to finish.

• Prepare monthly project invoices with construction management software (Procore).
• Manage monthly subcontractor invoicing in Procore to ensure subcontractors’ billings are finalized within defined timeframe.
• Assist in reviewing subcontractor preliminary invoices. Verify overall amounts, retention, change orders, and stored materials.
• Review all job cost transactions and compile monthly general conditions report/expenses backup.
• Prepare lien waiver/confirm requested payment amounts are accurate. Obtain internal signature before submission.

• Review with Project Manager all approved change events for the billing cycle.
• Prepare change order documents, such as Prime Contract Change Orders (PCCOs), as needed. Distribute internally and to clients for signature.
• Tracks and follows all insurance certificates and third‑party releases for subcontractor payment.
• Contribute to the contract administration process, creating Requests for Information (RFI) and Submittals on an as‑needed basis to support the team and project.
• Properly enter all relative correspondence into Company File Structure.

• Upload Project Budgets into Procore based on information received from the Preconstruction Team.
• Prepare/collect project financial documents for closeout (Certificate of Final Accounting, final lien waiver).

• Associate’s or Bachelor’s degree; or 3–5 years of relevant experience.
• Experience with Procore or similar construction management software strongly preferred.
• Strong financial management and mathematical skills.
• Excellent organizational skills and attention to detail.
• Effective time management and ability to multitask in a fast‑paced environment.
• Strong communication skills, both written and oral.
• Skilled in data analysis, problem‑solving, and evaluating financial information.

• $60,000 - $70,000 - commensurate with experience.

• A people‑focused culture that values teamwork, collaboration, and professional growth.
• Opportunities to lead engagement initiatives and enhance employee experience.
• Competitive benefits package, including health, dental, vision, 401(k) match, and paid time off.
• A dynamic and growing organization where you can make a meaningful impact.

• Integrity – Be unexpectedly bold; be heroic; go the extra mile – even when no one else is looking; be the protector of our team, trade partners, and clients.
• Be of Service – Offer experience and skills wherever it adds value with consultative collaboration & humility; strive for more than satisfaction, strive for loyalty; whether it is a client, community partner, their…