Oncology Tumor Board Program Coordinator

Oncology Tumor Board Program Coordinator

Join to apply for the Oncology Tumor Board Program Coordinator role at Great Lakes Integrated Network IPA (GLIN IPA).

$75,000.00/yr - $85,000.00/yr

Great Lakes Integrated Network IPA (GLIN IPA), an affiliate of Kaleida Health and Erie County Medical Center Corporation, is a Buffalo-based physician-led independent physicians association (IPA) consisting of approximately 1,000 physicians in primary and specialty care. The mission of GLIN IPA is to transform the healthcare experience in Western New York (WNY), promoting high-quality, equitable, and efficient healthcare through innovation and collaboration.

We offer an outstanding benefits package including health, dental, 401K, vacation, and PTO, as well as a great working environment.

The Oncology Tumor Board Program Coordinator plays a critical role in the planning, coordination, and documentation of multidisciplinary cancer conferences (tumor boards) in alignment with Commission on Cancer (CoC) standards. This position ensures accurate case presentation, timely communication among providers, and thorough documentation of recommendations to support high-quality cancer care delivery, clinical decision-making, and accreditation compliance.

• Coordination and Logistics:
  Organize all aspects of cancer conferences including scheduling, case selection, invitation management, agenda development, and logistics.
• Case Preparation:
  Collaborate with physicians, oncology service line staff, radiology, pathology, and IT, ensuring timely and complete submission of cases to be discussed, including relative clinical information, diagnostic images, and pathology reports.
• Documentation:
  Prepare meeting agendas and case summaries, documenting conference discussions and treatment recommendations accurately and promptly, while maintaining confidentiality and regulatory compliance.
• Accreditation:
  Ensure compliance with Commission on Cancer (CoC) and other relevant accreditation standards, report out at CoC workgroup and committee meetings, and assist with other accreditation processes as directed.
• Communication:
  Facilitate communication between physicians, departments, and other stakeholders involved in the cancer conference.
• Continuing
  
  Education:
  
  Maintain continuing education credits for physicians, APP’s and nursing staff.
• Quality Improvement:
  Support continuous quality improvement by assisting in data collection; tracking attendance and other key metrics, and reporting outcomes from conferences.
• Record Keeping:
  Maintain an organized system for conference materials and records, including electronic and hard copy documentation.
• Training:
  Work with new staff and physicians on conference processes, including EMR workflows, as needed.

• Bachelor’s degree in Health Sciences, Public Health, Nursing, or related field (Associate degree with relevant experience may be considered).
• Previous experience in a medical setting, particularly oncology, medical administration, care coordination, or related clinical setting required.
• Knowledge of Commission on Cancer (CoC) standards and tumor board requirements preferred.
• Familiarity with electronic medical records (EMR) and cancer registry systems (preferred: EPIC, Cerner, or similar).
• Ability to work independently and collaboratively across departments and specialties.
• Demonstrated discretion in handling confidential information.

• Clinical Understanding:
  Working knowledge of oncology terminology, diagnostic and treatment pathways, and interdisciplinary team workflows.
• Technology Proficiency:
  Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), virtual meeting platforms (e.g., Webex and Zoom), and other software applications as needed.
• Data Management:
  Ability to organize, track, and report on case submissions, attendance, and outcomes; familiarity with secure data sharing and documentation practices.
• Attention to Detail:
  Ensures completeness and accuracy in documentation, reporting, and coordination.
• Time Management:
  Excellent organizational skills with ability to manage…