Asst. Manager, Legal Operations & Contract Management

Asst. Manager, Legal Operations & Contract Management

Full Time Assistant Manager Buffalo, NY, US

Salary Range: $70,000.00 To $90,000.00 Annually

New Era Cap, LLC is an international lifestyle brand headquartered in Buffalo, NY with an authentic sports heritage that dates back over 100 years. Best known for being the official on-field cap for MLB, official sideline cap for NFL, and official on-court cap for NBA, New Era Cap is the brand of choice not only for its headwear collection, but also for its accessories and apparel lines for men, women and youth.

The brand is worn as a symbol of self-expression by athletes, artists and some of the most interesting people around the globe. New Era Cap encourages people to truly express their personal style and individuality through its products.

Since 1920, this family-owned business has hired employees who are masters of their craft. We are innovators, architects of culture, experts, and forward thinkers. We demand excellence because we pride ourselves on the quality of our products and the authenticity of our brand.

• Serve as the Legal Department’s internal project lead and day-to-day point person for the implementation, configuration, rollout, and ongoing support of New Era’s contract lifecycle management, contract repository, and related legal technology platforms, with guidance from Legal Department leadership
• Coordinate with Legal Department leadership to prioritize implementation work streams, including requirements gathering, workflow design, template and clause library development, integrations, testing, training, and go-live planning
• Prepare and maintain implementation roadmaps, project timelines, milestones, and status reporting for Legal Department leadership
• Following go-live or implementation of any applicable platform, support the ongoing administration, optimization, user adoption, and day-to-day coordination of New Era’s contract lifecycle management, contract repository, and related legal technology solutions under the guidance of Legal Department leadership
• Support change management, training, communication, and user adoption plans to encourage effective rollout and ongoing use
• Track and report on KPIs related to contract management and process efficiency
• Identify and recommend opportunities for process improvements within the contracting function
• Legal Operations
  • Support the day-to-day operational, budgetary, administrative, and technology needs of the Legal Department
  • Assist in managing outside counsel engagement, legal vendor relationships, e-billing, matter intake, and legal spend reporting
  • Maintain and enhance Legal Department knowledge management tools, SharePoint resources, and operating procedures
  • Support governance, organization, retention, and ongoing maintenance of Legal Department records, including contract repositories, corporate records, entity files, and related legal documentation
  • Coordinate departmental initiatives, strategic projects, process improvement efforts, and special assignments
  • Support onboarding, training, and user support for Legal Department systems
• Contract Administration & Cross-Functional Support
  • Conduct intake, triage, and routing of contracts submitted to the Legal Department
  • Process contracts for signature and maintain repository records through New Era’s contract management, repository, and related legal technology systems
  • Collaborate with cross-functional and international teams, including finance, procurement, IT, sales, marketing, merchandising, HR, and senior leaders
  • Support and help deliver training on contract management best practices and applicable legal technology functionality
  • Maintain confidentiality of sensitive legal and business matters
  • Maintain accurate, organized, and searchable…