Procurement Coordinator

• Reconcile purchase orders, receiving transactions, and supplier invoices to ensure payment accuracy.
• Investigate and resolve discrepancies involving pricing, quantities, receipts, and invoice matching.
• Coordinate with Accounting, Receiving, and Suppliers to expedite issue resolution.
• Monitor open purchase orders and ensure timely receipt processing.
• Assist in maintaining accurate supplier and procurement master data within the ERP system.

• Support Buyers with procurement of low-value and routine production components.
• Obtain supplier quotations and evaluate pricing, lead times, and delivery commitments.
• Create, maintain, and expedite purchase orders.
• Track supplier deliveries and communicate shortages, delays, or risks to stakeholders.
• Assist with inventory replenishment activities and material planning initiatives.

• Serve as a primary contact for day-to-day supplier communications.
• Follow up on order acknowledgments, shipment dates, and delivery performance.
• Support supplier performance tracking and continuous improvement initiatives.
• Escalate critical supply chain issues when necessary.

• Work closely with Receiving to ensure timely processing of incoming materials.
• Partner with Accounting to resolve invoice and payment-related concerns.
• Support Buyers and Procurement leadership with reporting and data analysis.
• Participate in process improvement initiatives to enhance procurement efficiency and transaction accuracy.

• Associate Degree in Supply Chain Management, Business Administration, Accounting, Operations Management, or a related field required.
• Bachelor's Degree preferred.

• 2-5 years of experience in procurement, purchasing, supply chain, accounting support, procurement administration, or procure-to-pay operations.
• Experience working within an ERP system such as Acumatica, SAP, Oracle, Microsoft Dynamics, or similar platforms preferred.
• Manufacturing experience strongly preferred.

• Strong attention to detail and analytical problem-solving skills.
• Understanding of purchase orders, receiving processes, invoicing, and supplier management.
• Ability to manage multiple priorities in a fast-paced manufacturing environment.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Strong organizational and time-management abilities.
• Ability to work effectively across multiple departments and with external suppliers.

• Basic understanding of inventory management and material planning concepts.
• Familiarity with three-way matching (PO, Receipt, and Invoice).
• Knowledge of procurement and supply chain best practices.
• Continuous improvement mindset with a customer-service-oriented approach.

Reports to:

Procurement Supervisor / Purchasing Manager

• Associate Degree in Supply Chain Management, Business Administration, Accounting, Operations Management, or a related field required.
• Bachelor's Degree preferred.

• 2-5 years of experience in procurement, purchasing, supply chain, accounting support, procurement administration, or procure-to-pay operations.
• Experience working within an ERP system such as Acumatica, SAP, Oracle, Microsoft Dynamics, or similar platforms preferred.
• Manufacturing experience strongly preferred.

• Strong attention to detail and analytical problem-solving skills.
• Understanding of purchase orders, receiving processes, invoicing, and supplier management.
• Ability to manage multiple priorities in a fast-paced manufacturing environment.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Strong organizational and time-management abilities.
• Ability to work effectively across multiple departments and with external suppliers.

• Basic understanding of inventory management and material planning concepts.
• Familiarity with three-way matching (PO, Receipt, and Invoice).
• Knowledge of procurement and supply chain best practices.
• Continuous improvement mindset with a customer-service-oriented approach.

Reports to:

Procurement Supervisor / Purchasing Manager

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